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MEMORANDUM <br />To: Mayor and City Council <br />From: Ron Olson, Finance Director <br />Date: August 24, 2015 <br />Subject: Paperless Council Packets <br />Staff has been working to reduce costs and increase efficiency by going paperless <br />whenever possible. Staff members have been begun to use laptops at the council <br />meetings which has reduced the number of packets being printed. A logical next step to <br />further reduce the cost of printed packets would be for the council use a tablet to receive <br />electronic versions of the packet. This option was discussed with the council a couple of <br />years ago, and there was not enough interest on the Council’s part to move ahead with <br />paperless packets. Staff is requesting direction on moving forward with paperless <br />packets for the Council. <br />If the Council is interested in moving forward with paperless packets, there are a number <br />of issues to be addressed: <br />Type of Tablet: Ipad, Android, Microsoft. <br />Who purchases the tablet: the City or the council member? <br />How will paperless packets be implemented? <br />Two current staff members have experience working at City’s with paperless packets. <br />One City choose the Microsoft Surface for their Council, the other choose Ipads for the <br />Council and provided departments heads with a choice of tablets. These staff members <br />will be able to provide valuable insight to the pros and cons of the various options. <br />Item 07