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REQUEST FOR COUNCIL ACTION <br /> <br />DATE: July 27, 2015 <br /> <br />ITEM NO: 15 <br /> <br />Department Approval: Administrator Reviewed: Agenda Section: <br />Name Jessica Loftus JML City Administrator's Report <br />Title City Administrator <br /> <br />Item Description: Policy for City Council Meetings <br /> <br />At the July 13th meeting, Mayor McMillan noted it might be worthwhile to have a policy in <br />Orono for how meetings and council interactions should be conducted. I was asked to compile <br />examples of what other cities are doing and gather ideas as they were passed onto me. <br /> <br /> <br />Agenda <br />I have received various questions about how items are placed on the agenda and how council <br />members can add items. <br />Our process to date has been the city administrator receives items from all the department heads. <br />Staff organizes and balances requests throughout the year so that Council meetings are <br />prioritized on relevant issues and so council is not inundated with too many requests outside of <br />their set goals. <br /> Attachment A provides the relevant code section titled “Council procedure at regular <br />meetings”. <br /> Attachment B provides the code section regarding the City Administrator’s “General <br />supervisory capacity” for directing workloads. <br /> Attachment C is the job description for City Council which details some roles/ <br />responsibilities, as well as instruction on work direction coming through a quorum of the <br />Council. <br /> Attachment D is the League of MN Cities guidance on agenda formation. <br /> <br />Questions for discussion based on issues or suggestions brought forward by various council <br />members: <br />1. Is there value in adding a formal roll call at the beginning of the meeting? <br />2. How should council members add to the agenda? See Attachment E (f) for a <br />recommended process used in Wayzata. <br />3. Do we want to add a new business section to our agenda? <br />4. How should Council Reports be utilized? How would policy guidelines be <br />balanced with the desire to talk about any constituent matter? <br /> <br /> <br />Policy on Norms of Behavior at Council Meetings <br />Clear agreed upon protocols can be useful to a governing board. <br /> Attachment F provides an example of “Norms of Behavior for Wayzata City Council”.