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AGENDA ITEM <br />Prepared By: JVE Reviewed By: AMC Approved By: <br />1.Purpose. The purpose of this action item is to inform Council on Staff’s plans for the procurement <br />process for the fire equipment necessary to provide fire service to the Navarre Service area. <br />2.Background. The Orono Fire Needs Assessment was accepted at the June 12th Council Meeting. In the <br />Needs Assessment staff recommends that the City of Orono have a front out Rescue Pumper, a <br />Brush/Medical Utility and a Tanker/Tender at each fire station. At the June 12th meeting Council directed <br />the new department be ready to provide service the Navarre area in July of 2024 and the rest of the City in <br />December of 2025 when the current fire service contract expires. <br />National Fire Protection Agency 1901 Standard for Automotive Fire Apparatus gives guidance on the <br />age of front out apparatus. It states that front out apparatus should be under 15-years old and no apparatus <br />should be over 25-years old. The lead time for new on these types of apparatus ranges from 24 – 36 months. <br />3.Procurement Plan. The table below describes the plan for procurement of the Capital (rolling stock) <br />items needed for coverage of the Navarre service area. Once these have been secured Staff will move on to <br />the items needed for the rest of the Orono Service Area. The Needs Assessment recommends a new front out <br />rescue pumper, a new brush/medical response utility and a new or used tanker/tender. <br />Item Plan Estimated Cost <br />Rescue Pumper Step 1- Coordinate access Engine 21 with Long Lake. The engine was <br />purchased solely by the City of Orono in 2003 to serve the Navarre <br />Area. Once a replacement is procured it will be used as a backup <br />pumper. <br />Step 2- Solicit proposals for a new or slightly used rescue pumper. <br />The lead time for new apparatus ranges from 24 –36 months. <br />$500,000 (Used) <br />$1,000,000 (New) <br />Brush/Medical <br />Response Utility <br />Solicit proposals for a new utility vehicle. Based on the vehicle use <br />staff does not recommend a used vehicle in this role. <br />$225,000 (New) <br />Tanker/Tender Step 1- Coordinate buy out of one of the two exiting tankers from <br />Long Lake. <br />Step 2- If step one is unsuccessful staff will solicit proposals for a new <br />tanker/tender truck <br />$26,261* <br />$320,000 (New) <br />*Buyout Price per LLFD Contract. <br />4.Funding. Purchase of the items will be from the Fire Equipment Fund. New equipment will be <br />purchased on a 5yr+ payment/lease to own where available. <br />5.Staff Recommendation. I recommend that staff engage the City of Long Lake staff for the purchase of <br />one of the two tanker/tenders we currently joint own with Medina and Long Lake as well as disposition of <br />E21. I will concurrently work with vendors to develop a cost-effective specification and quotes for a rescue <br />pumper, brush/medical response utility and a tanker/tender. Once I receive the quotes, I will come back to <br />present them to council for approval to purchase. <br />COUNCIL ACTION REQUESTED <br />Information update / No Requested Action. <br />Exhibits <br />A.Photos of example of fire trucks <br />Reference <br />A.Orono Fire Needs Assessment from City <br />Council Meeting on June 12, 2023 <br />Item No.: 7 Date: June 26, 2023 <br />Item Description: Authorization to Develop Spec and Obtain Quotes for Rescue Pumper, <br />Brush/Medical Response Utility and Tender/Tanker <br />Presenter: James Van Eyll <br />Fire Chief <br />Agenda <br />Section: <br />Fire Department Report