05-22-2023 Council Packet - Laserfiche WebLink

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captioning and transcription, time-stamping, and online streaming over social media and the website. Also included in Table 3 are the costs for Security and Sound for AV upgrades. 3. Costs. Table 2 – Equipment Upgrade – Minimum Required Security & Sound Audio Upgrades, Display, Mic Alert (See Quote) $46,299 Granicus New Encoder $ 5,000 $51,299 Table 3 – Added Streaming Capabilities – Transcription, CC, Social Media Contractor Description of Service/Project Costs One Time Costs Granicus Remote Broadcast System $50,970 Granicus Advance Encoder $ 9,990 Granicus Captioning (optional) $ 2,800 Granicus Social Media Extreme (optional) $ 427 Security & Sound AV Upgrades $28,836 Total One – Time Costs $93,023 Annual Costs Granicus Remote Broadcast System $20,575 Granicus Captioning w/ Post Meeting Correction (optional) $ 3,844 Granicus Social Media (optional) $ 2,928 Granicus Peak Agenda Management $ 3,135 Total Annual Costs $30,482 4. Funding. The one-time costs related to the system upgrades will be paid by the Cable Fund. This fund is the dedicated source for Council Room upgrades and has sufficient funding for this expense. The ongoing costs will be incorporated into the 2024 operating budget. 5. Staff Recommendation. Staff recommends the selection of Granicus for agenda management as it streamlines the agenda creation and delivery process for staff, council/commissioners, and the public. Staff further recommends approval of the equipment upgrades as identified in table 3. This will allow for full closed captioning, transcription, streaming, video recording and upgraded equipment. COUNCIL ACTION REQUESTED Motion to approve the selection of Granicus for agenda management and approve the equipment upgrades as identified in table 3. Exhibits A. Granicus Quote B. Security and Sound Quote – Full Granicus Solution C. Security and Sound Quote – Agenda Management Only