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MINUTES OF THE <br /> ORONO CITY COUNCIL MEETING <br /> March 13,2023 <br /> 6:00 o'clock p.m. <br /> sessions are regularly-scheduled Council meetings.Any change made in time or date would cause the <br /> City Clerk to give notice of the change. <br /> Seals moved,Benson seconded,to approve the work session draft agenda with the March 21 <br /> Planning Commission interviews and meeting canceled.VOTE: Ayes 4,Nays 0. <br /> COMMUNITY DEVELOPMENT REPORT <br /> 11. ENCROACHMENT AGREEMENT—RICK SHIDEMAN, 4075 HIGHWOOD ROAD <br /> City Planner Oakden explained the property owner of 4075 Highwood is requesting an encroachment <br /> agreement to address an existing building located in a right-of-way area. The owner's intent is to obtain <br /> some building permits for maintenance of the building such as re-roofing.Granting the encroachment <br /> agreement will allow the proper permits to be issued to do so. Staff determined existing utilities in the <br /> right-of-way are not in conflict with the existing structure. <br /> ' The property owner,Rick Shideman,4075 Highwood Road,was present. <br /> Johnson said he asked to have this item pulled off because he was alerted by one of the neighbors that <br /> there has been vegetation planted in that fire lane that they feel is preventing them from using it.I did go <br /> by the property and noticed that there were quite a few plantings in there.That's City property so if <br /> somebody's improved that then it should be at the permission of the City.He asked if the plantings were <br /> put in by the property owner. <br /> Mr. Shideman said some of them are and some of them were pre-existing. It was all improved landscape <br /> when we moved in. There was a garden bed and a statue that were right in the middle of the fire lane. <br /> When we moved in,that was,I believe,taken out as part of the demolition.And then the prior neighbor <br /> next door had done some landscaping in there to handle erosion control.He said the driveway next door is <br /> 100 percent on the on the right-of-way and they get significant drainage that comes down and washes <br /> everything out. In the five years we've been there there's been multiple times that landscapers have been <br /> out trying to deal with that erosion issue. <br /> Johnson said he believes the property owner's request is reasonable and he knows the neighboring <br /> property has an encroachment agreement into that right-of-way for their driveway.He suggested waiting <br /> until spring and having an inspection to assess what is there and ensure right of access for people who <br /> want to use it. <br /> Oakden clarified there is no legal timeline as far as state statute to act on this request. <br /> Walsh said it sounds like there's really no issue with the encroachment agreement and asked the property <br /> owner if he had any problem with waiting 60 days. <br /> Mr. Shideman said no although they are anxious to get going as the building was in rough shape when <br /> they moved in and they've deferred maintenance for quite a while. <br /> Page 3 of 21 <br />