03-13-2023 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING February 27, 2023 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 22 these exchanges. It also leaves me wondering where we're going to head from here in terms of corrections to the minutes because it is very important to me, this is being voted into permanent record. And I don't take that lightly. And I don't think anyone else up here does either. Carlson said the very first minutes, the January 9 minutes were done by a new recorder who did not know voices and there was no video, only audio. Just like any new recorder, the first few meetings they do need a little bit extra help on those. It was our error for maybe not catching every single one of those things that you caught but we did fix them. And they are in the minutes now. Benson asked about how the transcriptionist makes decisions on what to include. Seals asked what direction is provided to the contractor. Carlson said she could provide the information that was given to the contractor on her understanding of what should be included in the minutes. Seals said it would be good for everyone to have a common understanding of the rules and for the City to look into other features like closed captioning on the videos. Because on the flip side, I hear all the time that people don't read. Frankly, they just want to listen to things. So I don't think you're ever going to make everyone happy. Benson brought up changes to the January 9 minutes. Johnson said that discussion would pertain more to the second motion. Carlson noted she is working on an agenda management program that will affect the videos and include closed captioning. She hopes to have it in place by May. Walsh restated the motion on the floor to keep the same method for summary minutes as is being done currently. Johnson moved, Crosby seconded, to continue the current practice for maintaining minutes. VOTE: Ayes 5, Nays 0. Johnson said his second motion would be to adopt the minutes from Exhibit A because they meet the standard of what we just agreed upon in that motion. Crosby said he would second it. Benson said she would need to have more discussion because she would feel comfortable with some of the minutes but not with one in particular. We have them all together lumped into this motion; they're not separate.