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<br /> <br /> <br /> CITY OF ORONO MEMORANDUM <br /> <br />DATE: February 27, 2023 <br />TO: City Council Members <br />FROM: City Administrator <br />RE: Council – Staff Procedures: Continuation for February 13th Meeting <br /> <br />1. Purpose. The purpose of this item is review various Council and staff procedures. - <br /> <br />2. Background. Over the last few weeks staff has received a number of queries from multiple council <br />members on various procedures and processes. The intent with this item is touch on the following <br />subjects at a high/summary level. Future deep dives into topics can be scheduled for follow on meetings <br />if there is interest in doing so. <br /> <br />3. Council Staff Interaction. Discussion of rules, norms and principles of interactions between staff <br />and council members <br />a. City Administrator-Council Relationship <br />b. Simple “Chain of command” <br />c. Respectful work place <br />d. “15 Minute rule” <br /> <br />4. Agenda Setting. Summary of how items end up on a council agenda. <br />a. Normal process <br />b. Clerk’s role <br />c. Council’s role <br /> <br />5. Council Meeting Procedure – Roberts Rules/ Parliamentary Procedure. Summary of the rules <br />and norms of running a city council meeting. <br />a. Mayor’s role <br />b. Rules. <br />c. Past practice <br /> <br />6. Minutes. <br />a. Process <br />b. Minimum requirements <br />c. Past Practice / Past Issues <br /> <br /> <br />COUNCIL ACTION REQUESTED: <br />Discussion. <br /> <br /> <br />Exhibits: <br />A. Presentation slides <br />B. LMC – Handbook on Minutes <br />C. Minnesota Statutes 2022, Section 13D.01 <br />References: <br /> City Code Sections 2-40, 2-100, 2-101 <br /> Minnesota Mayors Handbook, April 2022 <br /> LMC Handbook for Minnesota Cities, Chapter 7