Laserfiche WebLink
RELEVANT LINKS: <br />League of Minnesota Cities Handbook for Minnesota Cities 8/30/2022 <br />Meetings, Motions, Resolutions, and Ordinances Chapter 7 | Page 34 <br />Minn. Stat. § 412.151, <br />subd. 1. Ordinances, resolutions, and claims considered by the council do not need <br />to be fully detailed in the minutes if they appear in other permanent records <br />kept by the clerk and can be accurately identified by the description given <br />in the minutes. <br />See Office of the State <br />Auditor, Statement of <br />Position: Meeting Minutes. <br />The Office of the State Auditor has recommended that meeting minutes <br />include the following information in addition to the information required by <br />state statute. <br /> • Type of meeting (regular, special, emergency, etc.). <br />• Type of group meeting (whether the meeting is a meeting of the <br />governing body or committee, for example). <br />• Date and place the meeting was held. <br />• Time the meeting was called to order. <br />• Approval of minutes of the previous meeting, with any corrections. <br />• Identity of parties to whom contracts were awarded. <br />• Abstentions from voting due to a conflict and the member’s name and <br />reason for abstention. <br />• Reasons the governing body awarded a particular contract to a bidder <br />other than the lowest bidder. <br />• Granting of variances and special use permits. <br />• Approval of hourly rates paid for services provided, mileage rates, <br />meal-reimbursement amounts, and per-diem amounts. <br />• Listing of all bills allowed or approved for payment, noting the <br />recipient, purpose, and amount. <br />• List of all transfers of funds. <br />• Appointments of representatives to committees or outside <br />organizations. <br />• Reports of the officers. <br />• Authorizations and directions to invest excess funds, information on <br />investment redemptions and maturities. <br />• Time the meeting concluded. <br /> 3. Making an adequate record <br /> It is very important to make an adequate record of council decisions and of <br />the information on which council members base their decisions. Minutes <br />are the primary record of the decision-making process and are critical if <br />council actions are challenged. <br /> Council actions are generally classified as either legislative or <br />administrative in nature. The establishment of general policies and <br />procedures is legislative action and is subject to limited judicial review. <br />Courts typically will not substitute their judgment for a council’s judgment <br />on these topics.