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AGENDA ITEM <br /> <br />Prepared By: J. Lemons Reviewed By: A. Carlson Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is to gain approval to purchase the golf course tee mower <br />and the golf course rough mower. <br /> <br />2. Background. The 2022 CIP budgeted for a new tee mower, the mower was not able to be purchased <br />in 2022 due to availability and price increase. Staff solicited quotes from two vendors, Midwest <br />Machinery Co. and MTI Distributing. Staff recommended the quote by MTI Distributing at the time. <br />Both vendors have increased pricing by 14% and cannot guarantee delivery in 2023. The 2023 CIP has <br />budgeted for a replacement of the golf course rough mower. The current rough mower is nearly 20 years <br />old and has required extensive repairs in the last few years. The mower has outlived its usefulness. The <br />rough mower replacement was quoted out recently and was 14% higher than originally quoted. The <br />vendor cannot guarantee delivery in 2023. <br /> <br />Staff investigated used equipment to meet the need for immediate replacement. A rough unit in good <br />condition is available for purchase from Rochester Golf & Country Club. Staff is familiar with the piece <br />of equipment and the condition that it is in. The expected life for the used rough mower is 10+ years. A <br />used tee mower with very low engine hours is available from MTI Distributing. The expected life of the <br />used tee mower is 10+ years. Both the tee mower and the rough mower are available immediately. <br /> <br />3. Cost. The City received the quotes listed in the table below. <br />Option A <br />Vendor/ Company Description Cost <br />Midwest Machinery Co. John Deere 8800A Rough Unit $90,403.81 <br />Midwest Machinery Co. John Deere 2550 Triplex Unit $54,094.90 <br /> <br />Option B <br />Vendor/ Company Description Cost <br />Rochester Golf & CC Toro Grounds Master 4500 Rough Unit $35,000.00 <br />MTI Distributing Jacobsen Tri-King Triplex Unit $10,500.00 <br /> <br />4. Funding. This purchase will be funded through the equipment fund. The items were listed in the <br />CIP for $44,000.00 and $77,672.00. <br /> <br />5. Staff Recommendation. Staff recommends proceeding with Option B for purchase. The used <br />equipment is good condition and will serve the needs of the golf course. <br /> <br /> <br />COUNCIL ACTION REQUESTED <br />Motion to approve the purchase of the purchase of Option B. <br /> <br />Exhibits <br />A. Midwest Machinery Co. Quote <br />B. Rochester Golf & CC Quote <br />C. MTI Distributing Quote <br />Item No.: 14 Date: January 9, 2023 <br />Item Description: Authorization to Purchase Golf Course Equipment <br />Presenter: Joshua Lemons <br />Parks and Golf Superintendent <br />Agenda <br />Section: <br />Consent Agenda