09-23-2002 Council Packet - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION »*^cT\NG SEP 2 3 2002 CUYUh OflONO DATE: September 23,2002 ITEM NO: j ^ Department Approval: Name Gregory A. Gappa Administrator Reviewed: Title Director of Public Services /-I Agenda Section: Public Service Director's Report Item Description: Hackbeny Park Playground Equipment Project Hackberry Park Project The bid opening for the Hackberry Park playground equipment project was held on September 1 S'**. Five bids were received for this project. The lowest responsible base bid was received from Odesa Construction of Gilman Minnesota in the amount of $ 102,146.01 . This project will have the same playground equipment that was installed in Navarre Park, except the color will be green and tan versus blue, lliis color scheme was selected by the neighborhood residents. The majority of the project costs are for the playground equipment. The bid price for the purchase and installation of the playground equipment was $60,304. Two alternates were bid in an effort to find possible cost savings on this project. Alternate 1 was to change the playground access path from concrete to bituminous. It would cost an extra $2,053.74 to change from concrete to bituminous. It does not make any sense to pay more for bituminous than concrete. Alternate 2 was for the Cit>’ to complete the removal of the existing playground equipment. This will only provide a cost savings of $484.80. Our recommendation is that the base bid be selected. This project was discussed at a joint Council ? id Park Commission work session. At that time 1 provided a preliminary cost estimate of $75,000 for this project. This number was based on the observation that this project required less site grading and a shorter access path than the Navarre Park project. In reality, the majority of the project costs are in the playground equipment, drainage system, and surfacing for disabled accessibility, with the site grading and access path construction being only a minor part of the costs. Our understanding is that at the work session the Council agreed that a $75,000 loan could be provided from Community Investment Fund to the Park Fund to finance this project. This loan would then be repaid with interest from future Park Dedication Funds. I have included a page from the year 2001 annual financial report that provides information on the status of the Park and Community Investment Funds as of December 31,2001. There has not been substantial activity in either of these funds in 2002, so the fund balance sheet information is still reasonably accurate. The Community Investment Fund balance should actually be higher because approximately $400,000 in cost savings from the new Long Lake Fire Department Station was recently deposited into this Page 1 of 2