01-15-2002 Council Work Session - Laserfiche WebLink

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TO: FROM: DATE: Mayor and City Council Ron Moorse, City Administrator January 10,2002 SUBJECT: Compensation for Evening Meetings The Council has asked staff to develop a method of compensating staff who arc exempt from overtime pay for their routine attendance at evening meetings. As staff understands the direction of the Council, the compensation is not necessarily to fully compensate hour-for-hour for evening meetings, but rather to provide* a benefit that enables employees to periodically take an extra day off to get some extra family time or personal time that they miss due to the evening meeting schedule. This benefit would apply to six positions as follows: Planner/Assistant Zoning Administrator Planner/Zoning Administrator Planning Director Public Services Director Police Chief City Administrator Three compensation options have been identified as follows: I.Enable the City Administrator, or the Department Head through the City Administrator, to authorize time off with pay periodically to compensate for attendance at evening meetings. 2. Provide hour-for-hour compensatory time for evening meetings. 3. Provide additional vacation time for those who arc regularly required to attend evening meetings. For case of administration, the recommended option is to provide additional vacation time. The amount of additional vacation time needs to balance the number of evening meetings with the current regular vacation schedule. Orono staff receive two weeks of vacation per year until their fifth year, when they move to three weeks per year. Although the number of hours spent at evening meetings is equivalent to several weeks of vacation, the purpose of the compensation for evening meetings is to provide some additional days off rather than to fully compensate for every hour of time spent in evening meetings. An additional one week of vacation time seems to be a reasonable balance and a reasonable level of compensation. V.