10-30-2003 Council Work Session - Laserfiche WebLink

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i • trunk fee rates was also devised as part of these tasks. The hours spent on these was charged to the SWMP, which was then updated, as these issues were resolved. ♦ Changes In Scope The originally approved scope was designed to meet the standards and requirements (at that time) of reviewing agencies, notably MCWD. These standards and requirements have evolved over the course of the project. For example, there is considerably more emphasis on the use of infiltration as an on-site runoff management tool today than there was in 1996. Also, as the SWMP took shape, both Qty and Bor>estroo staff saw ways to improve it to reflect the goals and objectives of the Council and residents of Orono. As a result, there have been several minor alterations to the scope, which, when incurred individually, seemed to pose an insignificant impact to the budg^. When the changes are looked at collectively, the impad to the budget was notable. Some examples of this are: minor format/content changes as well as those described below v' development of water quality treatment flowcharts determination of CIP project priorities ♦ Additional Meetings We have participated in several additional meetings with staff. Council, and MCWD to review and discuss SWMP content and develop short-term strategies for moving forward. In particular, along with City staff, we have spent time coordinating with MCWD staff to review comments and discuss resolutions. Often, as suggested earlier, this coordination would lead to additional or modified requests to be addressed in order to obtain approval. Also because of the length of the SWMP process, there has been the need to familiaiire new Council and Commission members with the content and objectives of the SWMP. ♦ Format and Content of the SWMP Revisions, deletions, additions, and modifications to the format and content have been ongoing throughout the second life of the project due to the issues discussed above. Along with many minor editing changes, these majw editorial/fbrmat changes to improve readability, flow, and appearance have created a document that is a notable improvement over the 1997 draft: ✓ ✓ ✓ ✓ ✓ ✓ assimilation of the Executive Summary into the Introduction reformatting and rewriting the Technical Background section development of the current comprehensive Implementation Section expansion of discussion of water quality treatment and wetland management style/format of font, tables, paragraphs, footers, figures, and page setup reconfiguring subject headings and numbering Transitions In addition to the SWMP improvements, Bonestroo has changed key personnel over the life of the project. At tfiese transitions, time and effort needed for the new person to "ramp up” their familiarity and proficiency to move the SWMP forward. The final transition was to put me in as project manager, which began the SWMP's second life. Since then the SWMP has deveioped, through much coordination with and effort by Mike Gaffron and others at the City, into the current document. Budget Status To date, invoices for 90% complete (of the original budget) have been submitted and paid by the City. Another invoice, originally submitted July 1997, for an additional 5% ($5,410) has not been paid, and is enclosed. Also at this time, we are submitting an invoice for the remaining 5% of the original budget. Payment of these two invoices would complete remittance of the contracted budget amount of $108,000.