10-13-2003 Council Packet - Laserfiche WebLink

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ORONO POLICE DEPARTMENT —_____— OCT 0 6 2003 UIT Ur UhUNU REQUEST FOR COUNCIL ACTION Date: 10/13/03 Item No: Department Approval: Administrator Reviewed: Agenda Section: Name: Title: Kurt Erickson Sergeant Item Description: Purchase of digital recording equipment Exhibits: DISCUSSION; The police department wishes to replace current tape recorders and Dictaphones with digital recording equipment. The current tape recorders are w earing out at a alarming rate and it is difficult to replace due to the change in technology. The costs to repair the current equipment exceed the cost of purchasing new equipment. Officers must carry portable recorders in order to comply with State of Minnesota Supreme Court rulings (Scales Decision.) Officers frequently dictate reports and record conversations related to arrests and street confrontations. Officers are being encouraged to obtain recorded witness and suspect statements at the scene and at the time of occurrence in order to accurately document incidents. The police department has researched the use of digital recording equipment at other police departments including Elk River, Eagan and Robbinsdale . These departments have employed digital recording equipment for over a year. They each endorse the use of Olympus equipment and have found it to be easy to use, durable, and w ell supported by the vendor. Police department staff met with Dictaphone and Olympus representatives. Dictaphone quoted a price of S7.443 initially but then low cred their price to $6,700. Lofller quoted the Olympus system at $6,700 and lowered their quote to $6,300 during negotiations. The Loffier offer is to provide 20 recorders and two transcription stations for $6,300 +$409.50 tax for a total of S6709.S0. This was a budgeted capital expenditure in the 2003 budget. COUNCIL ACTION REQUESTED: Motion to purchase 20 Olympus Systems DS-3000 digital recorders, two Olympus AS>3000 Transcription Sofiware packages w ith headset and foot control, training and set up package for $6,709.50. t 1 i