07-19-2004 Planning Packet - Laserfiche WebLink

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Sec. 13.04 RIGHTS OF SUBJECTS OF DATA Subdivision 1. Type of data. The rights cf individual on whom the data is stored or to be stored shall be as set forth in this section Subd. 2 Information required to bo given individual. An indivisuai asked to supply private or confdertal data concerning himself shall oe infomed of: (a) the purpose and intended use of the requested data within the collecting state agency, politcal subdivision, or statewide system, (b) whether he may refuse or is legally required to supply ir^.e requested data, (c) ary know- .orsequence ansing from his supplying or refusing to supply private or confident;al data. ar>d (d) tr.e 'dent ty of other persons or entities authorized by state or federal law to receive the data This requirement shall not apply when an individual is asked to supply investigative data, pursuant to sect on 13 82. subdivision 5. to a law enforcement officer. The commissioner of revenue mav place the notice regu I’ed under this subdivision m the ind vidua income tax or property tax refund mstnjctions instead of on those forms Subd 3 Access to data by individual. Upon request to a responsible authority, an ird vidua: shall be informed whether he is the subject of stored data on individuals, and whether it is dassif.ed as public, private or confidential Upon his further request, an individual who is the subject of stored private or public data on individuals shall be shown the data without any charge to hin and. if he desires, shai be informed of the content and meanmg of that data After an individual has been shown the private data and informed of its meaning, the data need not be d sclosed to hm for six months thereafter unless a dispute or action pursuant to this section is pending or additional data on the individual has been collected or created The responsible authority shall provide copies of the prvate or public data upon request by the individual subject of the data Tne responsible authority may require the 'equest<rg person to pay the actual costs of making, certifying, and compiling the copies The responsibie authority shall comply immediately, if poss.ble. wth ary request mace pursuant to this subdivision, or within five days of the date of the request, excluding Saturdays. Sundays and legal holidays, if immed.ate compliance is not possible If he cannot comply with the request withm that taie. he shall so inform the individual, and may have an add tioral five days within which to comply with the request, excluding Saturdays. Sundays and legal holidays Subd 4 Procedure when data Is not accurate or complete. An ndividua’ may contest the accuracy or completeness of public or private data concerning h.mse f. To exercise this right, an individual shall notify in writing the responsible authonty descnbmg the nature of the a sagreement The responsible authority shall wthm 30 days e ther (a) correct the data found to be inaccurate or incomplete and attempt to notify past reopients of inaccurate or incomplete data, including recbients named by the indiv'dual; cr (b) notify the ind.vidual that he believes the data to be cor'ect Data m dispute shall be disclosed only if the mdiv dual's statem.eni of disagreement is included with the disclosed data The delerminatioh of the responsible authonty may be appealed pursuant to the provisions of the administrative procedure act relating to contested cases -15