08-09-2004 Council Packet - Laserfiche WebLink

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••rrT|^4Q AUG 0 9 2004 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: 8/9/04 ITEM NO: /7 Department Approval: Name: StephanyG Title: Chief of Police Administrator Reviewed:Agenda Section: Item Description: Database Consulting Fee and Budget Adjustment___________________ Exhibits: DISCUSSION: Beginning in Murch 2004, rcprcscnlativcs of Medina and Oruno Police Departments, and the West Hennepin Department of Public Safety discussed issues with information sharing between depailmcnts with regard to a special project. The department heads agreed that it was necessary to build the appropiiatc internal computer software, and that the |>roJcct required contributions from e:ich entity in order to puKCcd. The cost was estimated at approximately $2,000. Technical consultation was provided by Stephanie Grande, who defined the scope of the project, analyzed table entity and data fields, and developed a project plan. Stephanie worked with our staff as a consultant to bring the project to a test phase. Also as our citizen voluntcei , she conlribulcd many hours of volunteer time to the project. She assisted our staff in obtaining and using computer databa.se training. The police department w ishes to reimburse Stephanie for her professional consultation on this project and is recommending that the Orono Council grant reimbursement for 12 hours $95/hour, totaling SI.14U. On 7/26/04, the Orono Council approved a $10,000 expenditure from the forfeiture fund for stait-up costs on a multi-agency project. The Police Department recommends that the proposed reimbursement of $ ,140 be taken from the $10,000. ( This allows the cost to be shared by all of the ilepartmenls that will use the software.) A budget adjustment was passed at that time. COUNITL AC I ION REQUESTED: Motion to approve consulting costs of $1 .140 to Stephanie Grande, and to thank her for her generous in-kind contribution.