11-28-2022 Council Packet - Laserfiche WebLink

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AGENDA ITEM Prepared By: RJO Reviewed By: A. Carlson Approved By: 1.Purpose. The purpose of the action item is to gain approval for an expenditure to connect to the Hennepin County fiber network. 2.Background. The City’s connection to the internet is critical for employees in all departments to perform their jobs. Our current connection is 1 Gigabyte service from Century Link. The Century link connection uses “public” infrastructure that includes internet traffic from a large number of other customers. As an alternative, the City has the opportunity to create a direct connection to LOGIS, our cloud services and network provider, through the Hennepin County fiber optic network. Earlier this year, Hennepin County extended its fiber network to the intersection of County 112 and old Crystal Bay Road. Working with LOGIS, we have received permission to connect to the Hennepin County fiber network. With existing connections between Hennepin County and LOGIS fiber network, the City would have a direct connection to our data that is not dependent on the internet. There are a number of benefits associated with this project. The first will be an increase of bandwidth to 10 Gigabytes and a corresponding increase in performance using cloud based applications. The City will also gain the direct connection to LOGIS and our data; further increasing speed, reliability and security. The current Century Link connection can be maintained as a backup connection to provide a level of redundancy for our mission critical access to our data and the internet. In addition, as part of the new public works building project a fiber line connecting the new building to City Hall will be installed. The work completed to make the County connection will be the first phase of the connection to the new building. 3.Cost. Staff Solicited quotes from LOGIS and Arvig for this project. The LOGIS quote is based on their staff requesting quotes from multiple vendors for engineering, construction, splicing and testing. Arvig is a company that Orono Schools have used for projects and turns out to be one of the contractors that LOGIS uses. The LOGIS quote totals $23,636.75 which is $1,439.25 higher than the quote from Arvig. However, the Arvig quote only includes two fiber splices and a total of seven splices will be needed to complete the entire segment. With the additional splices, the LOGIS quote is lower by $4,000.00. 4.Funding. This project will be funded through the Improvement Equipment Outlay fund. The item is included in the draft 2023 CIP for $25,000. There are funds available to move this project into 2022 with a projected end of year balance of $300,000. 5.Staff Recommendation. Staff recommends approval of the project by LOGIS for $23,636.75. COUNCIL ACTION REQUESTED Motion to approve LOGIS as the vendor providing a connection to the Hennepin County fiber network in an amount of $23,636.75. Exhibits A. LOGIS Quote B.Arvig Quote Item No.: 18 Date: November 28, 2022 Item Description: Hennepin County Fiber Connection Presenter: Ronald John Olson Finance Director Agenda Section: Consent Agenda