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10-10-2022 Council Packet
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10-10-2022 Council Packet
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<br />© 2019 Hitesman & Wold, P.A. MEDSURETY, LLC <br />Cafeteria Plan 1-888-816-4234, www.medsurety.com <br />Basic Plan Document <br />40 <br />11.12 Account Forfeiture. <br />(a) Grace Period. If selected in the Adoption Agreement, the Grace Period shall apply to <br />this Optional Benefit as described herein. <br />(1) Length. For purposes of determining whether an expense may be reimbursed <br />from a Participant’s Account, an expense incurred prior to the fifteenth day of the <br />third calendar month following the close of the Plan Year (or such other date <br />provided in the Adoption Agreement) shall be deemed to have been incurred for <br />purposes of both the preceding Plan Year and the current Plan Year. Such <br />period of time shall be referred to as the “Grace Period.” <br />(2) Processing of Claims. Claims incurred during the Grace Period, and submitted <br />prior to the close of the Claims Run-Out Period, shall be first allocated to and <br />reimbursed from the Participant's Account for the preceding Plan Year until such <br />Account is exhausted. Thereafter, any such claims shall be allocated to and <br />reimbursed from the Participant’s Account for the current Plan Year. Claims <br />incurred during the Grace Period will be allocated based upon the date the claim <br />is received. Once a claim is allocated, there shall be no changes, modifications, <br />or adjustments to the allocation of the account. In accordance with thi s part (1), <br />a claim incurred during the preceding Plan Year and submitted during the Claims <br />Run-out Period will be processed subsequent to a previously submitted claim <br />incurred during the Grace Period, even if the account from the preceding Plan <br />Year is exhausted by reimbursement of the claim incurred during the Grace <br />Period. <br />(3) Elections. No adjustment to a Participant’s election for the current Plan Year <br />shall be made or allowed based upon the amount of claims reimbursed from the <br />prior Plan Year’s account in accordance with part (1) hereof. <br />(b) Carryover. If selected in the Adoption Agreement, a limited carryover of Account <br />balances from Plan Year to Plan Year will be provided in accordance with the following <br />conditions and restrictions: <br />(1) The amount that may be carried over is limited to the lesser of (i) the amount <br />specified in the Adoption Agreement, or (ii) the balance of the Participant’s <br />Account. <br />(2) The balance of a Participant’s Account available for the carryover shall be <br />determined upon expiration of the Claims Run-out Period. Notwithstanding the <br />foregoing, the balance of the Participant’s Account as of midnight on the last day <br />of the Plan Year, up to the amount specified in paragraph (1) above, shall be <br />available to reimburse Medical Expenses incurred on and after the first day of the <br />new Plan Year. The Claims Administrator will administer claims sub mitted during <br />the Claim Run-out Period (including allocating claims between the Participant’s <br />carryover balance and the Participant’s election for the new Plan Year (if any)) in <br />a manner consistent with applicable law (including regulatory guidance). For <br />purposes of this paragraph, the balance of a Participant’s Account at any point in <br />time shall be equal to the amount credited to the Account for the Plan Year <br />minus claims paid to date with respect to that Plan Year. <br />(3) In general, a carryover made in accordance herewith shall occur within the <br />Health Flexible Spending Account. However, if the Plan includes a Limited Scope <br />Health Flexible Spending Account and unless otherwise prohibited under
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