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AGENDA ITEM <br /> <br />Prepared By: Reviewed By: A. Carlson Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of the action item is to adopt the new City of Orono Personnel Policy <br />Handbook. <br /> <br />2. Background / Summary. The personnel handbook contains the personnel policies and procedures <br />that govern city – employee relations. The last amendment to the handbook was in 2018. The last <br />comprehensive review of the handbook was in 2009. Staff began a process last December to amend the <br />current handbook. To complete the project we formed a handbook review committee. We quickly <br />realized that with the number of updates required it would be better if we instead took the League of <br />Minnesota Cities (LMC) template and format and used it as the basis for a complete redo of the <br />handbook. The LMC template already had all of the state and federal law references up-to-date. Once <br />the committee was done modifying the LMC template to our needs we completed a department head <br />review of the document and then a legal review by the City Attorney. The hand book was provided to <br />the Human Resources Committee in July. In August we had the City Attorney make some edits to <br />address recent state legislation on THC. <br /> <br />3. Key Changes. The following list summarizes the key changes. <br />a. Format and organization conforms to LMC template. <br />b. Dress code added - Sect 2.04 <br />c. Work hours and flexible work schedule clarified - Article 6 and Appendix H. <br />d. Holidays updated to include Juneteenth - Article 10 <br />e. Vacation updated to conform with CBAs and reduce number of blocks – Section 11.02 <br />f. Included language about THC in Article 19, Drug Free Work place <br />g. Technology policy incorporated in to handbook – Article 21 <br />h. Employee recognition expanded Article 23 <br />i. Performance evaluation process Incorporated – Appendix A. <br />j. Tuition reimbursement policy updated and incorporated – Appendix B. <br />k. Website Policy added – Appendix C. <br />l. Position reclassification guidelines added- Appendix G. <br /> <br />4. Staff Recommendation. I recommend adoption of the new handbook. <br /> <br />COUNCIL ACTION REQUESTED <br />Motion to adopt the new personnel policy handbook at exhibit A. <br /> <br />Exhibits <br />A. Draft Personnel Policy Handbook <br /> <br />Reference <br />A. Employee Handbook, Amended 12/10/18. <br />B. LMC Model Handbook <br /> <br />Item No.: 6 Date: September 12, 2022 <br />Item Description: Adoption of Personnel Policy Handbook <br />Presenter: Adam T. Edwards <br />City Administrator/ City Engineer <br />Agenda <br />Section: <br />Consent Agenda