09-12-2022 Council Packet - Laserfiche WebLink

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116 221698v1 Flexible Work Arrangement Policy 1. Purpose. This policy establishes the guidelines for flexible work arrangements to situations that fall outside of the typical City work schedule and last longer than two months. The City of Orono recognizes that flexible work arrangements can help the organization retain valuable employees and reduce turnover costs by providing a way for staff to more effectively meet the demands of their work and personal responsibilities. Such arrangements offer an alternative approach to completing work through non- traditional work hours and worksites. The City supports workplace flexibility to promote a highly productive work environment that allows employees to balance their work and professional needs while offering workforce dependability and consistency. 2. Scope. All types of City employees (full-time and part-time, union and non-union) may be considered for a flexible work arrangement, depending on their job duties. While not all positions will be suitable for flexible work arrangements, requests will be reviewed on a case by case basis taking into account the departmental needs and the employee’s ability to maintain a high level of service. A flexible work arrangement is a business and workplace strategy, not an employee benefit or employee right. Flextime may not be feasible within some departments or bargaining units based on their operational and business needs. Refer to the applicable agreements for additional information. 3. Definitions. A. Flextime: Agreed-upon starting and departure times that differ from the standard schedule for the department or work group. Flextime does not reduce the total number of hours worked in a given workweek. Flextime options can include fixed starting/ending times that change periodically; starting and ending times that can vary daily and variations in the length of days (e.g. six-hour day followed by a 10-hour day). B. Compressed workweek. A traditional 40-hour workweek condensed into fewer than five workdays. The compressed workweek options available to employees are as follows: (1) Four-day Workweek (assuming 40 hours/week) - Employee would be required to work four 10-hour days and would take off one (1) work day per week. This schedule must be fixed for the term of the agreement. This schedule must be fixed for the term of the agreement but may alternate with normal 5-8 hr day work week within the same pay period to allow employees to alternate to provide department coverage. (2) 4½-day Workweek (assuming 40 hours/week) - Employee would work four (4) nine-hour days and one (1) four-hour day each week. This schedule must be fixed for the term of the agreement but may alternate with normal 5-8 hr day work week within the same pay period to allow employees to alternate to provide department coverage. C. Teleworking: A regular, routine work arrangement that allows the employee to perform a portion of the job outside of City facilities. This type of arrangement specifies the number of hours to be worked outside of the office and the specific time in which it will occur. Employees must be self- disciplined, self-motivated, and comfortable working away from the office