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AGENDA ITEM <br /> <br /> <br />Prepared By: Reviewed By: A. Carlson Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is to consider procurement of a replacement vehicle for the <br />Fire Department. <br /> <br />2. Background. The Orono City Council authorized purchase of a replacement vehicle for CMD2 in <br />September of 2021. Automotive supply chain issues has delayed purchase of the vehicle and made <br />purchase thru the normal state contract impossible at this time. LLFD has been able to locate an <br />appropriate vehicle in Maryland. The vehicle exceeds the previous approved amount so a new council <br />approval is required. In addition the LLFD has identified issues with CMD1 and would like the Orono <br />City council to consider replacement of it simultaneously with CMD2 from the same source. At the July <br />25, 2022 council meeting the council approved purchase of the two Command vehicles contingent upon <br />them being solely owned by Orono and the City of Long Lake acknowledging the same. Following the <br />approval staff sent a letter to Long Lake to seek acknowledgment of the special conditions of the purchase <br />(Exhibit C). At their August 3rd Meeting the Long Lake City Council approved the purchase of the two <br />vehicles under the terms of the 2002 Fire Contract. They did not acknowledge the Orono Sole ownership <br />condition (Exhibit D). <br /> <br />3. Equipment Description. The Command Vehicles are used by the Fire chief and duty officer. <br />4. Cost. The fire department received one proposal from Criswell Fleet Sales. <br />Item Cost CIP Amount <br />CMD 2 -Chevy Tahoe SUV PPV $ 68,853.59 $60,000 (2021) <br />CMD 1 -Chevy Tahoe SUV PPV $ 68,853.59 $65,000 (2027) <br />TOTAL $137,707.18 <br /> <br />5. Funding. Funding for the project will come from a combination of the Equipment Outlay Fund for <br />Fire. If purchased under the 2002 fire agreement the Orono cost will be ~$117,050.95. <br />CIP Amount Amount proposed Est. 2022 End of Year Fund Balance <br />$ 125,000 $137,707 $ 146,642* <br />*In addition to these proposed procurements there is another proposal for Fire Utility vehicle in the amount of $194,646 <br />being considered by LLFD for purchase in 2022 <br /> <br />6. Staff Recommendation. My recommendation remains that any purchases in support of the LLFD be <br />solely funded by the city of Orono and the vehicle therefore become entirely owned by the City of Orono. <br />The vehicle title to be in Orono’s name and that the vehicle is on loan to the LLFD. <br /> <br />COUNCIL ACTION REQUESTED <br />Direction from Council on how to proceed with respect to Fire department command vehicle purchase. <br />Possible Options: <br />A. Approve Purchase in accordance with 2002 fire contract. <br />B. Reiterate previous approval to purchase with City of Orono 100% ownership. <br />C. Rescind Purchase Approval <br /> <br />Exhibits <br />A. Long Lake Fire justification documents <br />B. Long Lake Fire Department CIP <br />C. Letter to Long Lake <br />D. Letter from Long Lake <br />Item No.: 13 Date: August 8, 2022 <br />Item Description: Fire Department Equipment Procurement – CMD 1 and CMD 2 <br /> (22-047) <br />Presenter: Adam T. Edwards <br />City Administrator/City Engineer <br />Agenda <br />Section: <br />Fire Department