Laserfiche WebLink
8 <br /> <br />3.04. Records Retention & Management. <br /> <br />• Online Records Look Up Tool. The online access to property files, ordinances, resolutions, and <br />meeting documents which include, Packets, Agendas, and Minutes has now available to the public. This <br />has been a huge upgrade for the city. It was brought on as an important goal during the 2020 pandemic. <br />Since offices were closed the city had to make records easily accessible for staff. In May, the city was <br />able to create access for all visitors to our Laserfiche files listed above. This tool has not only made <br />research easier for staff, it has allowed the residents to have 24 hour access to their property file as well as <br />other pertinent documents. The newly organized Public data page of our website has been updated to <br />show visitors all options for obtaining data from the city and it includes instructions for use. <br /> <br />• Microfilm conversion. The city contains thousands of files on microfilm. Currently the only options <br />for visitors and staff to access microfilm files are through use of the microfilm machine or by identifying <br />select files they wish to be scanned. Our scanning staff has managed to convert over 150 property files of <br />microfilm to electronic format. Administrative staff has been going through those files and processing <br />them for retention and organizing them to be moved to Laserfiche once the project is complete. Scan staff <br />has now been trained to identify files and will begin retaining files as needed during the scanning process <br />which will create more efficiency during the next phase and help with an earlier completion. This project <br />is expected to last over the next three or more years. <br /> <br />3.05. Recycling & Organics. Community Organics Drop off site. The city is working on rolling out <br />the new organics drop off site for 2022. Hennepin County Ordinance has required cities >10000 to offer a <br />community drop off site if curbside is not available through haulers. Orono’s site will be located at the <br />Public Works Facility and should be available to residents soon. The city is still waiting for WM to drop <br />off the container and once it is placed, communications will begin. Communications will include <br />educational materials, blurbs, and messages sent out through social media and other communication <br />routes. <br /> <br />3.06. Communications and Outreach. The city has ramped up the communications this year. We <br />have implemented more images and created more awareness of communication management. The Website <br />has been reorganized, images have been incorporated to catch reader’s eyes, and happenings have been sent out <br />more often to better serve residents. This year we have sent out over 230 notifications via our listserv. Most of <br />those notifications are also sent out on the city’s social media sites as well. We have created more informative <br />messages to be displayed on our homepage to notify visitors of the latest information of the city. <br /> <br />Communication Tasks <br />Task YTD 2021 Description <br />Communications Message <br />Posted to: Listserv, website, <br />Twitter, Facebook <br />231 <br /> <br />All Orono Happenings: Newsletters, Events, <br />Meeting Information, Watermain Issues, Road <br />Construction, Projects <br />Website Homepage notices 20 News Flash on Homepage: Events, Community <br />news & notifications <br />Utility Bill Message 12 Information Related to Billing Customers: <br />Recycling events <br />LMC Careers Page 13 LMC City Job Opportunity Page <br />Newspaper 36 Ordinance Publications, legal notices, job <br />opportunities