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<br />Prepared By: Reviewed By: A.Carlson Approved By: <br /> <br /> <br /> CITY OF ORONO MEMORANDUM <br /> <br />DATE: April 26th, 2021 <br />TO: City Council Members <br />FROM: City Administrator <br />RE: Council Delegation of Administrative Responsibility Changes <br /> <br />1. Purpose. The purpose of this item is to gain council clarification and direction on delegation / <br />transfer of responsibility for certain City administrative activities. <br /> <br />2. Background. Over the past couple weeks I’ve received direction to change or cease conducting <br />administrative activities that have typically and historically been assigned by Council to the City <br />Administrator & Staff. As the power to delegate or assign the City’s administrative function lies with <br />City Council, I am requesting confirmation and clarification on which administrative responsibilities are <br />being reassigned. The items in question are below. <br /> <br />Activity/ Function Area Typical Administrator/Staff <br />Responsibility <br />Responsibility in Question <br />Public Relations Prepare news releases and develop and <br />discuss public relations materials. <br />Maintain effective public relations with <br />the local media and general public. <br />Response to media inquiries. <br /> <br />Coordination with Other <br />governmental agencies <br />Lead coordination with neighboring <br />cities and government entities. <br />Fire Service – with Long Lake <br />Utility Agreements – With Long Lake <br />Local improvements <br />and city projects. <br />Solicit bids and quotes for services. <br />Coordinate and direct activities of <br />Contractors and consultants to achieve <br />the goals and direction of the council. <br />New Public Work Facility – level of <br />staff responsibility / integration with <br />process. <br /> <br />3. Intent. My intent with this council action is to simply ensure I have a clear understanding of the <br />Council’s expectations on these functions. <br /> <br />COUNCIL ACTION REQUESTED: <br />Discussion and direction on City Administrator and Staff responsibilities and council expectations <br /> <br />