07-13-2020 Council Packet - Laserfiche WebLink

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Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is for Council to award the East Long Lake Trail Project. 2. Background. At the May 29th, 2018 meeting, the City Council directed staff and the Parks Commission to develop a plan for the conversion of northern section East Long Lake Road to a trail. . The commission, city staff and our consultant have held several meeting and developed a concept plan for the trail. The Council approved the plan on November 26th, 2018. In March of 2019 the city applied for and in July of 2019 was awarded a Grant from the MnDNR for $150,000 for the project. The grant contract prerequisites were met and the contract prepared by the DNR in June 2020. The original design for the project included raising the trail through the low area at the north end. That area of the roadway floods annually. During the preliminary permitting process we learned that this was going to require significant modeling, design and mitigation expenses in order to be approved. Therefore we change the plan to include a boardwalk though that area. Based on preliminary cost estimates we assumed some risk during flood events and shortened the boardwalk to get the project within budget. 3. Project Scope. The scope of work includes removal of the existing asphalt, stabilizing the lakeshore where required, construction of a 10ft wide multipurpose trail, boardwalk, overlook point, and interpretive signage. 4. Cost. The City received 7 bids. The low bid was from Blackstone Contractors for $268,688.44. The bid from Blackstone is well below the engineers estimate. Therefore we recommend adding back as much boardwalk into the project as we can with in the budget via a change order. Item Cost Comments Design and Engineering $ 52,050.00 NTE- Previously approved Construction $ 268,688.44 To be approved Change Order (additional Boardwalk) $ 28,100.00 Construction Management $ 62,150.00 NTE- To be approved. Includes boardwalk design change fee. TOTAL $ 410,988.44 5. Funding. The MnDNR grant will fund $150,000 of the project cost. The remaining $260,520 would paid from the Parks Enterprise and Stormwater funds. Funding Source Amount Projected/ Budgeted MnDNR Grant $ 150,000 Park Enterprise Fund $ 134,000 Stormwater Fund $ 127,000 TOTAL $ 411,000 6. Project Timeline. When What July 13th, 2020 Award July-October 2020 Construction 7. Staff Recommendation. I recommend award to Blackstone and authorization to execute a change order to increase the length of the boardwalk. Item No.: 11 Date: July 13, 2020 Item Description: East Long Lake Trail Project (20-029) – Award Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda