03-09-2020 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 24, 20 20 6 :00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 15 bollards in the trail area, removing the bollards for the summer season and putting them in for the winter season. The restroom would be a one -seat vault toilet and would be ADA compliant. The shade structure being installed is a very simple design, using concrete or steel to make them as vandalism-proof as possible. There would be a mix of regular and ADA picnic tables, again installing something that is fairly indestructible/vandal-proof and using squared-off boulders for the seating. Edwards explained the cost estimates for work that needs to go out on bid, the work that can be done by City forces, and the administration and engineering costs. The total project currently is $526,000. The item estimates are conservative; a ten percent contingency was added to cover that. Once they get bids in, they will have a better idea of costs. He noted the costs are higher than previous estimates and funding goals. He indicated there was $80,000 allocated from the park dedication funds, which is the City’s contribution to the project. They are looking for $120,000 from the Big Island Legacy Foundation and $200,000 from the DNR grant, which is a matching grant from the 120 and the 80, to come up with $400,000. The consulting firm Bolton & Menk has donated $10,000 towards the project, which will come out of project oversight costs. Walsh asked if the $10,000 amount could go towards the match. Edwards indicated it could, but only ten percent of the overall cost can be in the form of engineering and administrative costs. With $400,000, they can have $40,000 worth of administrative costs be associated in either the match or the grant dollars. They have $78,000 of administrative and design costs. Edwards said he is proposing to go out for bids in the next few weeks and bid the project with alternates, meaning everything will be bid on but bid separately. That allows the City to go through the bids and accept the base bid but say they don't have the funding available for the alternates or maybe only one or two of the alternates. The base bid would be all the things associated with the trails and signs. Alternate A would be for the vault toilet, and alternate B would be for the picnic structure and associated tables. That would allow for options at award time based on funding. Walsh and Crosby indicated that made sense to them. Edwards said he would like to get an award approved at the end of March/beginning of April. Johnson asked if there were two vault toilets in the plan. Edwards said when they did the master plan, they identified locations for two potential toilets. As the design became more defined, they made a decision to put only one in the bid based on costs. Johnson commented the vault toilet next to the lake welcomes it to be kind of a public restroom versus one up in the lookout area, because if you’re using the facility there, it’s because you're using the trail. Johnson referenced the gates that would be used to keep snowmobiles off the trail and asked if it wo uld still be accessible to people that want to hike or ride their bike. Walsh indicated the gates are predominantly to restrict vehicles and snowmobiles. Edwards said that is why they want the bollards to be removable, to make it more welcoming in the summertime. The bollards would be spaced 36 inches apart, which is plenty of width to walk and cross -