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Prepared By: Reviewed By: Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is to award the contract for the 2020 Street Maintenance <br />Project. <br /> <br />2. Background. At the May 28th, 2019 Council meeting streets were selected for maintenance in 2020 <br />and design and engineering was authorized. Throughout the summer and fall Staff and our consulting <br />firm, Bolton and Menk, have been preparing plans for the selected streets. Council was provided a status <br />update a scope of work review at the October 28th Council Meeting. At which time the scope of work was <br />reduced to bring it in line with budgetary limitations. Since the engineer estimates for the project was <br />still higher than the projected fund availability for street projects, the bid was broken in to two parts. The <br />Fox Street Extension was listed as a bid alternate (Part B) during the solicitation process. The other roads <br />are the base (Part A) of the bid. <br /> <br />3. Scope of Work. The projects consists of the reclamation and/or mill and overlay of the bituminous <br />pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater <br />systems for Smith & Lyman Avenues, Livingston and Navarre Avenues, Togo Road, and Briar Street as <br />well as the paving of Fox Street Extension. . <br /> <br />4. Cost. The city received seven bids. The Bid Summary is at Exhibit A. The low bid is for <br />$796,604.32 is from Omann Brothers. In addition to the construction cost, Bolton and Menk provided a <br />proposal of NTE $ 124,000 for construction oversight. (Exhibit B) <br />Who Work Cost Status <br />Bolton &Menk, <br />Inc <br />Design and Bid Engineering <br />Construction Oversight <br />$156,000 Not to exceed <br />Previously <br />approved <br />Omann Brothers Reclamation and resurfacing of <br />roadways and associated utilities <br /> $ 796,604.32 Pending award <br />Bolton &Menk, <br />Inc <br />Construction Oversight $ 124,000 Not to exceed <br />TOTAL $1,076,604.32 <br /> <br />5. Funding. Funding for the project will come from a combination of the pavement management fund, <br />stormwater fund, Water fund and sewer fund. <br />Fund Engr Estimate As bid Est. 2019 End of Year Fund <br />Balance <br />Pavement Fund $ 932,212 $ 826,562.71 $ 0 <br />Stormwater Fund $ 214,641 $ 205,331.01 $ 802,708 <br />Sewer Funds $15,194 $ 17,118.00 $ 1,287,310 <br />Water Fund $ 46,750 $ 27,592.60 $ 208,779 <br />Total $ 1,208,797 $1,076,604.32 <br />6. Staff Recommendation. I recommend award of Parts A&B of the bid to Omann Brothers in the <br />amount of $796,604.32. <br /> <br />COUNCIL ACTION REQUESTED <br />Move to award the 2020 Streets project to Omann Brothers for $796,604.32 and to authorize Bolton and <br />Menk to perform construction oversite for a fee not to exceed $ 124,000.00. <br /> <br />Reference <br />A. Bid Tab <br />B. Bolton and Menk Construction Services proposal <br />Item No.: 8 Date: March 9, 2020 <br />Item Description: 2020 Road Maintenance Project – Award <br />Presenter: Adam Edwards <br />Public Works Director/City Engineer <br />Agenda <br />Section: <br />Consent Agenda