Laserfiche WebLink
Prepared By: Reviewed By: DJR Approved By: DJR <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is for Council review the design prior to solicitation of bids <br />and to approve the Grant of Restrictive Covenant required as part of the DNR grant agreement. <br /> <br />2. Background. In early 2017 the Big Island Committee was established to evaluate and develop plan <br />to improve the Park and meet the goals of the 2011 Big Island Management Plan. The group worked with <br />staff, consultants and coordinated with MCWD to develop a master plan to guide improvements at the <br />park. The Council approved the Big Island Master Plan on April 23, 2018. In 2019 the City Applied for <br />and received a MN DNR Outdoor Recreation Grant for Big Island. In July of 2019 Council approved <br />design and engineering which is underway. Throughout the late summer Staff and consultants completed <br />survey collection work and initial construction archeology field work. On October 28th, 2019 the Council <br />approved the Big Island Grant Agreement with the DNR. Thru out the fall and winter staff and our <br />consultants have developed the design for the project and coordinated the design with our partners <br />(MCWD & The Big Island Legacy group) as well as the Park Commission. <br /> <br />3. Project Scope. The project consist of ADA accessible pathway, overlook / pavilion area <br />improvement, interpretive signage and an ADA compliant restroom facility. The City Engineer will <br />provide a briefing on the design (Exhibit A) at the meeting. <br /> <br />4. Cost. Based on the current design and engineer’s estimate the total cost of the project is listed below <br />with a detailed break down at Exhibit A. The current construction estimate has a high contingency <br />component built in due to the logistics issues a contractor will face working on an island. <br />Construction $ 451,000 Items to be bid <br />City Constructed Items $ 4,817 Signs and building painting <br />Design, Construction Management and <br />Administrative Costs <br />$ 70,280 Includes $15,380 of Archeology required <br />by grant <br />TOTAL $ 526,097 <br /> <br />5. Funding. The city has secured a Grant from the DNR and the Big Island Legacy is working to raise <br />money for the project. The DNR Grant requires a match and the amount of Engineering eligible for the <br />grant is capped at 10% of the grant plus match, $40,000. <br />Funding Source Amount Programed <br />/Projected <br />Amount Available <br />City- Park Dedication Fund $ 80,000 $ 80,000 <br />Donations- Big Island Legacy Fund $ 120,000 $ 60,000 <br />DNR Grant (Requires a Match) $ 200,000 $ 140,000 <br />Donation in kind-Bolton and Menk $ 10,000 $ 10,000 <br />TOTAL $ 410,000 $ 280,000 <br /> <br />6. Funding Shortfall / Bid Solicitation Proposal. Based on the potential funding shortfalls, staff <br />recommends soliciting bids with portions of the project listed as Bid Alternates. This will provide the <br />city with flexibility once bids are received. In particular staff recommends that the Shade structure <br />($80,000), Vault toilet ($75,000) and 3 of the picnic tables ($ 11,100) be listed as alternates. An analysis <br />supporting this recommendation is at Exhibit A. <br />Item No.: 8 Date: February 24, 2020 <br />Item Description: Big Island Park ADA Trail Project (19-033) Pre-Bid Design Review <br />Presenter: Adam T. Edwards <br />Public Works Director/City Engineer <br />Agenda <br />Section: <br />Public Works/City <br />Engineer Report