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AGENDA ITEM <br /> <br />Prepared By: Reviewed By: Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is to award the 2021 Sanitary Sewer Rehabilitation Project. <br /> <br />2. Background. Metropolitan Council Environmental Services (MCES) provides sanitary sewer <br />treatment for the majority of communities (including Orono) in metropolitan area. Since 2005, MCES has <br />identified Orono as one of the communities who contribute excessive Inflow and Infiltration (I & I). The <br />City has been executing a sanitary sewer rehabilitation project annually to reduce I&I. Each year the City <br />works to identify inflow and infiltration points within the sanitary sewer system thought our annual <br />inspection program. These sites then inform our rehabilitation efforts for the year. In 2020 the City <br />received a excessive flow work plan assignment from MCES based on excessing flows in 2019 for <br />$363,540. I&I mitigation projects in 2020-24 may be used to accomplish the assignment. <br /> <br />3. Scope. The project includes the lining of 8,032 feet of sewer main. (Exhibit A) <br /> <br />4. Cost. The city received Bids from 5 contractors (Exhibit B). The low bid was for $ 213,387.75 from <br />Visu-Sewer. In addition to the construction cost, Bolton and Menk provided a proposal of NTE $22,500 <br />for construction oversight. (Exhibit C) <br />Who Work Cost Status <br />Bolton &Menk, Inc Design and <br />Engineering <br />$ 24,900.00 Not to exceed, Previously <br />approved <br />Visu-Sewer Construction $ 213,387.75 Pending award <br />Bolton &Menk, Inc Construction <br />Oversight <br />$ 22,500.00 Not to exceed <br />Total $ 260,787.75 <br /> <br />5. Funding. The project is funded from the Sanitary Sewer Fund. The CIP and Annual Public works <br />plan have $290,000 allocated for this year’s project. The projected 2020 yearend balance is $1,662,915. <br />The city applied for a 2020 I/I grant from MCES and has provisionally been allocated $50,000 which can <br />be used to fund a portion of this project. <br /> <br />6. Staff Recommendation. I recommend council award the project. While the overall cost of the <br />project exceeds the original planning estimates the work needs to be done and will be used to comply with <br />our exceedance work assignment. <br /> <br />COUNCIL ACTION REQUESTED <br />Motion to award the 2021 Sanitary Sewer Rehabilitation project to Visu-Sewer for $213,387.75 and to <br />authorize Bolton and Menk to perform design and construction oversight for a fee not to exceed $ 22,500. <br /> <br />Exhibits <br />A. Project Map <br />B. Bid Summary <br />C. Bolton and Menk Proposal. <br /> <br /> <br />Item No.: 7 Date: May 24, 2021 <br />Item Description: 2021 Sewer Rehabilitation Award (21-014) <br />Presenter: Adam T. Edwards <br />City Administrator/City Engineer <br />Agenda <br />Section: <br />Consent Agenda