01-11-2021 Council Work Session Packet

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DRAFT Comprehensive Fire Service Study MEDINA, MINNESOTA Matrix Consulting Group Page 1 1 Introduction and Executive Summary The Matrix Consulting Group was retained by the City of Medina to conduct a comprehensive fire service study of the City of Medina. The project was focused on the future fire service needs of the City related to the delivery of services from the four fire departments currently serving the City. 1 Approaches Utilized in This Project The principal approaches utilized by the project team in this study included, but were not limited to, the following: • Internal Interviews – Members of the project team individually and collectively interviewed several executives, management, and supervisory staff of Medina, Fire Department leadership from the four (4) departments and command staff. • Data Collection – The project team collected a wide variety of external and internal data documenting the structure, operations, and organization including: - Department staffing and scheduling - Documentation reflecting operations management - Numerous output data reflecting services provided - Various other performance information This data was summarized in a ‘descriptive profile’ of the Fire Departments which was reviewed by the staff of Medina and the Fire Departments. • Analysis – The project team analyzed the collected data and reviewed interview notes to provide the basis for the final recommendations. Throughout the study, the project team reviewed facts, issues, and initial findings with Medina staff. 2 Executive Summary The City of Medina receives fire protection services from four fire departments through contracts with each department. Two of these departments are non -profit corporations and the other two are municipal departments. Hamel Fire Department is one of the no n- profit corporations that approached the City about absorbing the fire department and creating a municipal fire department under the City of Medina’s umbrella. These