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WORK SESSIO AGENDA ITEM <br /> <br />Prepared By: Reviewed By: Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of this action item is to gain council approval to commence the planning and <br />engineering of the 2021 Street Maintenance Project. <br /> <br />2. Background. In order to maintain our city streets the engineering department recommends a portion <br />of the city’s streets for various pavement preservation activities. Streets are inspected and assigned a <br />pavement condition index (PCI) rating. The PCI allows street to street comparisons and provides the data <br />required to conduct street maintenance programming and planning. <br /> <br />3. Scope. Planning and engineering will consist of topographic surveying, utility inspections, design, <br />permitting, public input and solicitation of bids for select roads. <br /> <br />4. 2021 Recommended Streets. For 2021, I am recommending maximizing our efforts on mill and <br />overlay projects on a group of residential neighborhood streets as well as executing the previously <br />designed Casco Circle project. The table below list the streets identified for potential projects in 2021 <br />with planning level estimates for each project. As refined cost are developed during design and the 2020 <br />levy and budget are finalized it may become necessary to defer one or more of the projects until 2021 or <br />latter. <br /> <br />5. 2022. In 2022 I propose the city focus on the reclaim and reconstruction projects in the southeast of <br />the city. We would bundle Fox Street, Dickenson and Ferndale West into a project. <br /> <br />6. Funding. The projects will be funded with a combination of the Pavement Management Fund, Sewer <br />Funds, and Stormwater Fund. Adequate funding is available in the Stormwater, Water and Sewer Funds. <br />The Pavement Fund should have sufficient funds to realize the 2021 projects however does not have <br />sufficient projected revenues to meet 2022-2024 needs. <br /> <br />a. Pavement Fund for 2021. Adequate funding for the 2021 projects is based on several <br />assumptions: one, an increase in the pavement levy for 2021to $757,450; two, available positive fund <br />Item No.: 2 Date: April 27th, 2020 <br />Item Description: 2021 Street Maintenance Planning and Engineering <br />Presenter: Adam T. Edwards <br />Public Works Director/City Engineer <br />Agenda <br />Section: <br />Public Work/ <br />Engineering <br />Street Estimated Cost <br />Pavement Stormwater Sewer Water Total <br />Contracted Maintenance* $ 100,000 NA NA NA $ 100,000 <br />Casco Circle $ 431,670 $ 52,300 $ 8,600 $ 41,250 $ 533,820 <br />East Navarre Roads (Kenwood, <br />Olive, Lafayette Ridge, Bayview, <br />Navarre Ln,) <br />$ 264,600 $ 39,600 $ 22,500 $ 49,500 $ 376,200 <br />Lakeview Terrace and Country <br />Club Roads $ 177,200 $ 26,600 $ 16,500 NA $ 220,300 <br />Partenwood Road and Lane $ 122,300 $ 18,400 $15,000 NA $ 155,700 <br />2021 projects TOTAL $1,095,770 $ 136,900 $ 62,600 $ 90,750 $ 1,386,020 <br />* This provides funding for the pavement levy for contracted maintenance activities such as crack sealing and full <br />width patching.