03-29-2021 Council Packet - Laserfiche WebLink

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AGENDA ITEM Prepared By: RJO Reviewed By: RJO Approved By: RJO 1. Purpose: To approve a change to the City Compensation Plan that reflects a new point value for the position of the City Clerk and to increase the current clerk’s vacation accrual by one (1) week in advance of their five-year anniversary. 2. Background: Employees are entered into the City’s Compensation Plan based on the number of points that are calculated for their position. The three main areas of measurement capture accountability, know how, and problem solving. Last month the clerk requested that the position point values be reevaluated. The clerk felt that the points did not adequately reflect their role as a member of the City’s Management Team. This position has be reevaluated and the scoring has changed from 339 points to 366 points. This change would move the position from its current grade of 11 to a new grade of 12. The specific changes are in the area of accountability. The first change would be from a category of “D Generally Regulated” to “E Directed.” This change better reflects the autonomy of the position in the performance of the job. Other positions in the City with a category of “E” are the Director of Community Development and the Deputy Chief. Another change was to reduce the rating of “P Primary” to “S Shared.” The other positions with a “P” designation is are the City Administrator and the Police Chief. The change to “S” matches the rating of the other members of the management team. In addition to reviewing the points, the clerk also requested that their vacation accrual be increased to the after five year level effective on their fourth anniversary (2/6/2021). An acceleration of vacation accrual rates was previously done for the Director of Public Works in 2019. 3. Cost: The change from grade 11 to grade 12 would increase wages and benefits by $5,000 for the 2021 budget year. 4. Funding: There is adequate funding in the 2021 budget for this change. 5. Staff Recommendation: Staff recommends the adoption of the revised scoring of the City Clerk position and the granting of the vacation change in vacation accrual. COUNCIL ACTION REQUESTED Motion to approve the updated point value for the City Clerk position and to increase the vacation accrual to the after five-year rate. Exhibits A. Job Description – City Clerk B. Position Scoring Summary C. Wage Scale Reference A. Position Scoring Criteria Item No.: 5 Date: March 29, 2021 Item Description: City Clerk Position Evaluation Presenter: Ronald Olson Interim City Administrator Agenda Section: Consent Agenda