04-12-2021 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 8, 2021 6:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 24 22. 2021 ROAD MAINTENANCE PROJECT AWARD – Continued Walsh clarified the contractor knew that ahead of time for bidding because they had done all the engineering work to know what condition the roads were in. Seals said that sounds good and is what they heard when they knocked on doors many years ago: Roads, roads, and roads. Walsh said the public should know when doing these road constructions if there is a concern in someone’s yard – for example, off of Wilders there were a lot of water issues and the residents brought it up during construction. The City brought in more curb and gutter than originally planned. It cost more money, but got all the water flowing correctly so it was not going into people’s yards. If there are issues like that, speak up so the City can at least look at it and understand if there are any changes on the fly that need to be made as they want to be sure they do it right the first time. Seals moved, Printup seconded, to approve the 2021 Road Maintenance Project Award. VOTE: Ayes 5, Nays 0. 23. PUBLIC WORKS FACILITY APPROVAL OF UTILITY ENGINEERING AND DESIGN Edwards said this is something they may normally see on Consent Agenda. This item is to conduct the design and engineering for connecting water and sewer lines from the existing sewer and water system down underneath Highway 12, the railroad track, and then back up into the new parcel the City procured early this year for a future potential public works facility. Normally they would go with their already established engineering firm Bolton and Menk, and in this case they solicited proposals from two firms: Bolton and Menk and WSB. The two proposals came in pretty close, WSB at $28,736 and Bolton and Menk at $29,000. He is requesting authorization to move forward. His initial staff recommendation would be to go with WSB as they have the lower number; however, the Council may want to consider keeping it with the existing engineering firm due to the low difference and ease of someone they already have on projects. Walsh noted that essentially the bids are the same. He would suggest going with Bolton and Menk as they are the City Engineering firm and they have a good working relationship. If WSB came in at $8,000 less or something dramatic, but for a couple hundred bucks, if they can match that sounds reasonable. Crosby stated if they will match it, yes. Crosby moved, Seals seconded, to accept the bid from Bolton and Menk for the Public Works Facility Approval of Utility Engineering and Design. VOTE: Ayes 5, Nays 0. Dave Martini from Bolton and Menk thanked the Council and said they really appreciate the partnership they have had for a lot of years. They enjoy working on fun projects like this and he thinks they have put together a good team to manage this as well as the City’s Staff.