09-28-2020 Council Packet - Laserfiche WebLink

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AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this memo is to confirm Council Direction for the City to taking on the responsibility for winter maintenance of Three Rivers Parks District (TRPD) trails; gain approval of updates to the Snow and Ice Maintenance Policy; and approve procurement of a Tool Cat. 2. Background. Every year the City receives requests from residents and groups to perform winter maintenance on the regional trail systems; in particular the Dakota Trail. TRPD does not provide winter maintenance for the regional trials, however has a program to allow municipalities to do so. To date Orono and our neighboring communities have declined to accept winter maintenance responsibility for the regional trail system. The Cities’ position has been that regional assets should be maintained by the regional body responsible for them. The one exception is that the Orono has historically maintained the trail along Old Crystal Bay Road from Wayzata Blvd and to CR6 as it functions as a side walk. Every three years TRPD asks each city along its regional trails to respond as to whether the city wishes to authorize winter use of the trail segments within their communities. Acceptance requires that the city accept responsibility for maintaining the trails including but not limited to plowing, sweeping, sanding, trash removal and sign placement from November 15th to March 31st. TRPD also requires that the city provide a Certificate of Insurance. In 2018 TRPD began offering cities $500/mile for winter maintenance of trails. At the February 10th, 2020 Council Work Session the city council provided direction to staff to be prepared to assume winter maintenance of select regional Trail within Orono. Since that time staff has coordinated with TRPD, prepared updates to the Snow and Ice Policy and reviewed resource needs for compliance with the direction. 3. Regional Trails Description. TRPD within Orono (Map at Exhibit A) include (6.4 total of miles): a. The Dakota Regional Trail is a bituminous surfaced trail which goes through Orono East to West for 3.5 miles to the north of Shoreline Road from Wayzata to Minnetonka Beach and then from Minnetonka Beach to Spring Park. b. The Lake Independence Trail is 2.9 miles of bituminous surfaced trail which connects the Luce Line Trail to Starkey Road and then Baker Park following Old Crystal Bay Road North and then CSAH 6 West. 4. Regional Trail Maintenance Scope of Work. Orono Public Works will provide winter maintenance on the following TRPD trails: Independence trail from County Road 6 to the Luce Line Trail (1.82 mi), the Dakota Trail from the Wayzata Boundary to the Minnetonka Beach Boundary (2.69mi) and the Dakota Trail from the Minnetonka Beach Boundary to the Spring Park Boundary (0.81mi). Application is at Exhibit B. 5. Policy Change. With the doubling of the miles of trails and sidewalks the city will provide winter maintenance for, it is prudent to revisit and update the City’s Snow and Ice Management Policy. The Updated Policy is at Exhibit C. Changes include: update to regain goal for trails and sidewalks, addition Item No.: 9 Date: September 28th, 2019 Item Description: Winter Maintenance of Three Rivers Park District Regional Trails Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Public Works/ City Engineer