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AGENDA ITEM Q)V, Item No.: 6 Date: February 10, 2020 Item Description: Ferndale Road North — Pre Award Approval Gti Presenter: Adam T. Edwards Agenda Consent Agenda Esxo4� Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action item is to gain Council approval prior to award per Joint Powers Agreement (JPA) with the City of Plymouth for a road maintenance project on Ferndale Road N. 2. Background. Ferndale Road N is a shared roadway. Plymouth owns the east side from the centerline from County Road 6 down to their southern boundary and Orono owns the west side to the southern boundary of Plymouth and then the entire pavement south to the bridge over Hwy 12. North Ferndale Road is an MSA road for both Orono and Plymouth. Plymouth has taken the lead on development of a mill and overlay project for the pavement. Plymouth has contracted with SRF consulting to conduct the feasibility study as well as the design and engineering for the project. Plymouth offered to lead the project and provide the initial financing for the project with the City of Orono repaying Plymouth for our portion over the next three years. In May of 2019 the Cities entered in a JPA for the project. The project was bid in fall of 2019 however bids came back very high. This winter the City of Wayzata also joined the project so that the entirety of Ferndale Road N from Wayzata Blvd. to County road 6 will be included. Plymouth rebid the project in January. 3. Project Scope. The project consists of milling and overlaying the asphalt pavements. Spot repairs of curbing and stormwater and all associated engineering and construction management. 4. Cost. Plymouth received six bids.The low bid was from Valley Paving for $4,104,503.05. The portion Orono is responsible for is $349,002.0 5. Funding. Projects will be funded with a combination of the MSA Maintenance Fund and Stormwater Fund. Estimated annual allotment the MSA Maintenance Account is $100,000. Per the JPA Plymouth will bill Orono in three annual instalments of $116,334. Estimated Orono Cost Pavement I Stormwater Total $ 296,373.40 1 $ 52,628.60 $ 349,002.00 Fund Cost Estimate MSA Maintenance Fund $ 296,373.40 Stormwater Fund $ 52,628.60 Total $ 349,002.00 6. JPA Summary. The JPA is attached. Key points include: The City of Plymouth will provide overall management of the project; each city will be responsible for payment for work done within their boundaries; design and engineering fees will be split equally; both cities must accept the construction bid prior to award; and Orono will repay Plymouth in three annual installments. 7. Staff Recommendation. Staff recommend award of the project to Valley Paving. COUNCIL ACTION REQUESTED: Move to approve that the City of Plymouth award the street maintenance project on Ferndale Road N to Valley Paving per the Project JPA. Exhibits A. Bid Tab B. JPA Prepared By: 7E Reviewed By: 4J Approved By: -TV