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MINUTES OF THE <br />ORONO EMERGENCY CITY COUNCIL MEETING <br />Wednesday, March 18, 2020 <br />3:30 o'clock p.m. <br />Crosby asked young people to keep in mind that although they might not be at a high risk, they don't <br />want to pick the virus up and transfer it to Grandma and Grandpa. He asked young people to stay at home, <br />hang out with siblings, etc., even though it will be difficult. <br />Johnson asked what would cause the City to go to Level 4. <br />Rief indicated part of the challenge is that there are not enough testing kits available, which changes the <br />data available. He said the City would take some guidance from County and Public Health before that <br />determination would be made. <br />Johnson noted the key difference is the City Hall is closed, resulting in phone lines being closed. <br />Rief clarified it would be minimum staffing at Level 4. Essential personnel would be at City Hall; the <br />majority of Staff would be away from City Hall. They are working on how to conduct inspections via <br />video as far as the Building Inspections component. <br />Johnson stated he is in favor of as many people as possible working from home, but if someone calls the <br />City, someone should answer as long as is reasonably possible. He suggested there being a hybrid <br />between the two levels as far as people working from home. <br />Rief said part of the analysis got tied into the staffing and resources that each of the departments are <br />reviewing, such as reimbursement for cell phone usage. The pandemic guide starts with Preparation, <br />Intermediate to Full Response, and Full Response. Staff went basically without Preparation and jumped to <br />near Full Response and are backtracking to meet those accommodations. They are also challenged a bit <br />technology -wise. If they need to do video conferencing, there's some supply line issues in addition to <br />their IT guy being out of the country and trying to come back. The goal is to answer phones. Police staff <br />will be at the City because of the information they handle. If the Governor shuts them down and they have <br />to figure that component out, phones could be transferred to the Police Department in the interim. <br />Johnson said that is what he hopes to avoid, and he wants calls to the City to go to the City Department <br />and emergency calls to go to the Police Department. <br />Rief stated that is what they are working on for the Level 4 and 5 Employee Staffing plan, understanding <br />the resources and ability to get someone to work from home. The focus now will be asking what every <br />department needs, get those items ordered and to City Hall, and then start transitioning. His goal is to get <br />to Level 4 and get Staff from having to come to work. <br />Johnson clarified that the City office building would be closed, not City Hall. <br />Printup asked if the City phones had rollover capabilities. <br />Rief stated that is part of the challenge with the technician being gone. They are working on forwarding <br />numbers that are able to be forwarded. <br />Printup asked whether the technician, when he returns, will be asked to stay home for 2 weeks. <br />Rief stated that may be the case, or they will have to keep an extra distance from him; but regardless, they <br />would have him to help walk through the process. <br />Page 4 of 8 <br />