03-30-2020 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO EMERGENCY CITY COUNCIL MEETING Wednesday, March 18, 2020 3:30 o'clock p.m. are canceled, can accruals go above the caps to make up time. Authorizing negative comp balances up to X amount of hours, possibly 80. Reminders to Staff about law enforcement, healthcare, emergency personnel that have daycare options and what type of employee assistance there might be. The development of work comp plans if Staff test positive for anything. Waiving the initial requirements to produce doctor's notes before work accommodations can be made. Daily/as-things-change updates as new directives from national, State, and County authorities regarding Police, Fire, Public Safety, Public Works, City Hall, and Admin Staff. For upcoming Council, Planning, Park meetings, do triaging so action can be taken. Cost -tracking for incident responses. Reminders and employee trainings on personal protective equipment (PPE) such as gloves, masks, goggles, and gowns when dealing with potential hazards. Follow the universal precaution that everything is dirty. When things calm down, a review with the Fire Department in regards to box alarms. It's a great opportunity to learn how to help each other out and expand to other areas so they aren't confined to geographic areas and can back each other up. Eat and shop local. Johnson stated all of the plans need to be fluid and able to change because no one knows where anything is going. Also, things need to keep moving as best as possible. Crosby said Orono should share best practices with neighboring cities: if Orono comes up with a good idea, other cities can make a decision if they think that idea/practice might help their city. Seals indicated she had nothing to add. Rief said the points Printup discussed were also points on his list. He noted the purpose of the meeting was to provide a Response Plan for the Council for adoption and to consider the Emergency Declaration with an extension until the next planned Council meeting and beyond. He encouraged the plan to stay in place until the end of the State Declaration but reviewed at every Council meeting. Orono is in a State of Emergency through the Executive Order last week; the Executive Orders continue coming both from the Federal and State. He noted the primary goal for the City is to be able to continue operations, keep City employees safe, and keep residents safe and healthy. He stated the Mayor's Emergency Proclamation is valid for 3 days. By Council Resolution, it can be extended for the duration of the emergency. An Emergency Response Plan has been developed. The Proclamation and Resolution put the City into the Lake Area Emergency Management Plan, which the Council has received. He noted that nothing in the information was related to pandemics and everything they are doing is new. Walsh read the Proclamation Declaring a Local Emergency, effective 3:55 p.m. on March 18, 2020. Printup moved, Crosby seconded, to approve the Proclamation Declaring a Local Emergency. VOTE: Ayes 5, Nays 0. Walsh read the Resolution Enacted Under Authority of Minnesota Statutes 12.29 and 12.37 to extend the Period of a Mayor -Declared Local Emergency, to be adopted on March 18, 2020. Printup moved, Crosby seconded, to approve the Resolution No. 7080 Enacted Under Authority of Minnesota Statutes 12.29 and 12.37 to Extend the Period of a Mayor -Declared Local Emergency. VOTE: Ayes 5, Nays 0. Rief reviewed the COVID-19 Emergency Response Plan, indicating that there are staffing plans to back each of the levels, but Levels 4 and 5 are still being developed on a daily basis as situations change and resources become available. Page 2 of 8