Laserfiche WebLink
REQUEST FOR COUNCIL ACTION <br />DATE: May 11, 2015 <br />ITEM NO: <br />___________________________________________________________________________________________ <br />Department Approval: Administrator Reviewed: Agenda Section: <br />Name Adam Edwards ATE JML Public Works Director/ <br />Title Public Works Director/City Engineer City Engineer’s Report <br />____________________________________________________________________________________ <br />Item Description: Watertown Road and Stubbs Bay Road Rehabilitation Award <br />________________________________________________________________________________________________________ <br />List of Exhibits <br />A- Bolton & Menk, Inc. Bid Tabulation Letter <br />B- Bolton & Menk, Inc. Construction Oversight Proposal <br />1.Purpose. The purpose of this action item is to gain Council approval for award of the Watertown Rd <br />and Stubbs Bay Road Rehabilitation. <br />2.Background. On May 20, 2014 Bolton & Menk presented a feasibility study for the rehabilitation of <br />Watertown Road and Stubbs Bay Road. On October 27, 2014 the Council approved engineering services <br />for survey, design and bidding of reconstruction by reclamation of Stubbs Bay Road from Watertown <br />Road to Bayside Road and Watertown Road from Stubbs Bay Road to Old Crystal Bay Road. On March <br />9th 2015, the Council approved the 95% plans and authorized the City to obtain bids. On May 5th, 2015 <br />the City received and opened bids. Four bids were received. The low bid was from Bituminous <br />Roadways (see Exhibit A). <br />3.Cost. The low bid is for $686,481.30. In addition to the construction cost, Bolton and Menk provided <br />an estimate for construction oversight of not to exceed $69,100. (see Exhibit B) <br />Who Work Cost Status <br />Bolton <br />&Menk, Inc <br />Design and Bid Engineering $124,630 Previously approved <br />as not to exceed <br />Bituminous <br />Roadways <br />Stubbs Bay Rd from Watertown Rd to Bayside <br />Rd and Watertown Rd from Stubbs Bay to Old <br />Crystal Bay Rd <br />$686,481.30 Pending award <br />Bolton <br />&Menk, Inc <br />Construction Oversight $69,100 Pending approval as <br />not to exceed <br />TOTAL $880,211 <br />4.Funding. A final funding decision is required for this project. The Watertown Road portion of the <br />project may be funded with Municipal State Aid (MSA) funds. Stubbs Bay Road is not eligible for MSA <br />funds. Resources could be allocated from other funds such as the 2014 General Fund Balance or <br />borrowed from the Permanent Improvement Revolving Fund. Storm water work associated with the <br />project will be funded from the Storm Water Fund. Staff recommends the following funding breakdown: <br />Fund Fund <br />Balance <br />Watertown <br />Road <br />Stubbs Bay Road Remaining Fund <br />Balance <br />MSA construction $ 1,200,000 $ 527,545 $ 672,455 <br />2014 General Fund <br />Balance <br /> $ 350,000 $ 193,999 $ 156,001 <br />(Baldur Park) <br />Storm Water Fund $ 1,255,175 $ 24,657 $ 9,380 $ 1,221,138 <br />Total $ 552,202 $ 203,379 <br />12 <br />Item #12 - CC Agenda - 05/11/2015 <br />Watertown Rd & Stubbs Bay Rd Rehabilitation Award <br />[Page 1 of 5]