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� <br /> 1 <br /> Paperless Council Packets <br /> October 9, 2009 <br /> Page 3 <br /> Council Member or Commissioner can request a paper copy— all staff are paperless. An <br /> electronic copy is also posted to the city website. Adobe Acrobat training was provided. <br /> • Minnetrista—Paperless for Council since 2005, Planning Commission since 2006. <br /> Council and Planning Commissioners each have a city-owned laptop they store at home <br /> and use at meetings. This permits them to take electronic notes (using the pdf markup <br /> and commenting tools) which they save to the same computer they will be using at the <br /> meeting. Biggest issue is training Council and Commissioners to remember to save the <br /> packet to their laptop so they don't inadvertently save notes to the public folder and <br /> violate open meeting laws. Each Council member gets a `not-to-exceed' stipend for <br /> internet service; however, it is up to each member to contract for their own service. <br /> Transitioning was an issue—as long as members were allowed to have both paper and <br /> electronic packets, everyone deferred to the paper. Only use electronic packets now. <br /> Consultants have city-issued email addresses and are responsible for accessing their <br /> packets electronically. Two paper packets are made—one for the recorder and one public <br /> copy. <br /> • Osseo —City purchased laptops for Council members. Packet is scanned and posted on <br /> city website. Council/staff/consultants/others are notified when packet is available and <br /> they are responsible for loading the packet onto their laptops. Two paper packets are <br /> made—recorder and public. <br /> Council Direction <br /> If Council is interested in pursuing paperless/electronic agenda packets, staff will obtain <br /> additional information. <br /> i . <br /> � <br />