06-08-2009 Council Work Session Packet

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� � � Orono City Council Committee of the Whole June 8, 2009, Following Council Meeting Orono City Council Chambers Present: Mayor Jim White, Council Members Cynthia Bremer, Doug Franchot, Lili McMillan and Jim Murphy; City Administrator Bill Wells, Finance Director Ron Olson,Assistant City Administrator for Long-Term Strategy Mike Gaffron, Police Chief Correy Farniok, City Engineer Tom Kellogg and City Clerk Lin Vee 1. Police Contract Formulas • Council discussed the recent Police Commission meeting where the formulas were presented. • Generally members of the Police Commission were in favor of the concept of police districts. • Formulas for Spring Park and Minnetonka Beach generate similar costs. • Use of the term "districts" may imply joint powers; staff will refer to areas as police zones or patrol areas. • Council prefers not to use property valuation as part of the formula. Staff will work on a formula to consider another variable�s) besides number of calls and population. • Administrative fees that affect all cities and have traditionally been paid for by Orono should become part of the base cost. • Consider transition period for the next year or two to a formula without valuation. • Staff will investigate how other cities are distributing costs and if property valuations are used. • The goal of the final contract is separate from how that goal is achieved. 5 year contract is preferable, but 3 year contract may be acceptable. 2. Engineer's Report A. Myrtlewood Utility Improvements Project—Water Assessment& Bid Award • Design of Myrtlewood project—Council directed the engineer to re-canvas the neighborhood to determine the current level of interest in the water and sewer project prior to the first public hearing; 5 owners were in favor of water, 9 in favor of sewer, 1 property in foreclosure. Alternates for extension of water to Montessori School and Comforts of Home were included with the bids. • If only 5 of the property owners are interested in water, the City would carry the costs for the water project until the remaining properties connect to the system. • The low bidder has verbally indicated that he plans to withdraw his bid. Bonestroo is waiting for written documentation. The 2"d lowest bidder is aware they may be awarded the project. • There is no change in the rules for installation of sewer pipes in easements regardless of whether Mn/DOT or the County owns the roadway. Casings to get sewer and water under old Highway 12 and under Wayzata Boulevard would be added costs. B. Extension of Sewer&Water to 875 Wayzata Boulevard West • Neither of the Wayzata Boulevard property owners were present at the public hearing for the Myrtlewood project. • Gaffron met with Comforts of Home and they have requested consideration to become part of the Myrtlewood project to extend sewer and water to their property. They would want the costs assessed over a 15 year period like other portions of the project. • Council directed the engineer to move forward with getting quotes for sewer and water to the Comforts of Home property so this additional work can be considered at the June 22nd Page 1 of 2