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MINtiTES OF THE <br /> ORONO CITY COUNCIL MEETING � <br /> ; Monday, March 9, 2009 \ <br /> � 7:00 o'clock p.m. O � <br /> i <br /> � <br /> ' (��IBLIC COMMENTS, Continued) � ' <br /> i � <br /> i the City Council reconsider removing that fee since they were not told about the additional cost for the � <br /> � variance until after the variance was passed. At the time of their variance, they did understand that the ` <br /> � City had the authority to request additional funds if they ran into problems. Their application � <br /> � unfortunately turned into a long process due to the erading specifications and the need for two surveys. � <br /> � At the time the grading plan was completed, they were required to change their architect and the rain � <br /> garden engineer due to their plans being insufficient. Feyo indicated they had a number of conversations � <br /> with the cit��engineer and with another representative from Boonestroo, which resulted in the process j <br /> being drawn out. They would like the fee to be reconsidered since there were items that resulted in the � <br /> � <br /> � process being drawn out that were beyond their control. Feyo noted she has not received a breakdown of � <br /> � the costs. � <br /> ; <br /> i <br /> �, White asked whether an itemized list was ever prepared for the Feyos. i <br /> ; <br /> � <br /> Kellogg stated that would be a question for Ron Olson but that the City was provided with an itemized list ! <br /> � of time spent by their office. �' <br /> I � <br /> � Gaffron stated there were a couple of invoices received from Bonestroo, one entitled review of site plans � <br /> � and another entitled conversation with Mrs. Feyo, follow-up with City. Gaffron stated it is his belief that <br /> Mrs. Feyo has received a copy of the invoices at some point in the past. Gaffron noted the City's finance <br /> ; department did re-send an invoice showing a reduced amount in July or early August. Gaffron noted the <br /> � invoice was sent to Mark, who is listed as one of the property owners. <br /> � <br /> Mrs. Feyo indicated she was not aware of it and has not seen the invoices. <br /> White asked whether this residence is a duplex. � <br /> y; Gaffron indicated it is not and that it was a vacant lot. Gaffron noted this is essentially a family-owned <br /> ) lot with a number of people involved in the application. <br /> Murphy asked specifically what Mrs. Feyo is requesting. <br /> t Mrs. Feyo stated she would like the $1800 fee to be waived because it was her understanding the work <br /> i should have been covered under the application fee and the contract that the City has with the engineer. <br /> Feyo indicated she was told that most cities do not charge more for extra work. She inquired of Planner <br /> � Evelyn Turner why they were billed after the variance was approved and why other people were not <br /> � charaed. She was informed that the billing was delayed due to a change in the City's computer system, <br /> � which is something that they did not have any control over. <br /> � � � <br /> ( Murphy stated to his recollection there may have been some disclosure and billing issues back at that <br /> � period of time and that the City has now resolved that issue. Murphy stated the City does have an <br /> arrangement with Bonestroo to allow for a portion of their fee to be covered in the initial fee but that if <br /> there is extraneous activity above and beyond what is normally required on an application, the resident or � <br /> property owner is billed far that, which may not have been made entirely clear to the Feyos at that time. � <br /> Mrs. Feyo stated it was not made clear to her at the time. <br /> 4 � <br /> ; <br /> 1 <br /> i <br /> i <br /> PAGE 2 of 8 � <br />