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MINUTES OF THE <br /> ORONO CITY COUNCIL MEETING <br /> Monday, February 24, 2020 <br /> 6:00 o'clock p.m. <br /> Johnson stated he made a good point, because halfway through the year the Council was concerned they <br /> would not hit the budgeted number. He noted Orono's reputation is changing in a positive way with <br /> Walsh's leadership and reducing fees,reviewing the Ordinances and asking why they are there.He said <br /> Citizenserve saves time and money and people want to spend money when it is easier to do. <br /> Council members discussed the amount of paperwork that is no longer at City Hall. Instead,the City is <br /> using various technology to reduce paper amounts. Also, good business common sense is being used. <br /> CITY ADMINISTRATOR REPORT <br /> 11.RESOLUTION OF APPRECIATION OF OUTGOING PARK COMMISSIONERS <br /> Walsh said he thanked Bryce Johnson in person at the Park Commission meeting and that he was one of <br /> the founding members of the reconstituted Park Commission who had true passion and real dedication <br /> and the Park Commission will miss his leadership. He read a Resolution of Appreciation to Bryce <br /> Johnson for distinguished service as a member of the Park Commission. <br /> Johnson moved,Crosby seconded,to approve Resolution No.7075 a Resolution of appreciation for <br /> Mr.Bryce Johnson.VOTE:Ayes 3,Nays 0. <br /> 13.2020 PRIORITIES <br /> Rief stated he put together a number of priorities in administration for the upcoming year in no particular <br /> order.His priorities include Election support: It is ongoing for the first of three election cycles this year. <br /> 70 election judges were hired for the presidential primary. 2020 census support: The census is April 1 and <br /> it is a once-a-decade opportunity to gather data on citizens, go through maps and verify addresses.They <br /> have been working on it since last summer, and the final component is the planning and zoning <br /> department verifying all of the annexation-related documents to ensure boundaries are correct.Fire <br /> contract:One of the goals is to develop a plan for the next version of fire services for the City of Orono. <br /> Utility billing transition: The City Council last fall agreed to a monthly billing process rather than a <br /> quarterly billing. An Ordinance will be brought forward at the next Council meeting to address that. <br /> Budget and capital planning: The goal is to normalize capital expenditures. They have made great strides <br /> in trying to normalize expenditures relative to revenue and increasing the levy for roads,et cetera.Once <br /> normalized, it becomes a lot easier to replace things as needed.Performance Metrics:Analyze and <br /> develop relevant metrics for all departments,develop standard reporting schedules,and ensure <br /> measurements are useful and relevant.Employee handbook: They will look at and compare policies. <br /> Mattick has provided a handbook as well as a couple of neighboring cities to see what's out there. It has <br /> not been updated in ten years.Finance software upgrades and process improvements: The software has <br /> been upgraded and it will allow for digital accounts payable and timesheets.They are in the process of <br /> digitizing everything. <br /> CITY ATTORNEY REPORT <br /> Mattick had nothing to report. <br /> ADJOURNMENT <br /> Page 14 of 15 <br />