12-09-2008 Council Work Session Minutes

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o City will not pay for undergrounding utilities, but it will it pay for street reconstruction and underlying sewer and water work. o Outline options for paying for undergrounding utilities. ■ City won't front-end the project. ■ Everyone has to buy-in. o Undergrounding utilities won't solve the outage problems and doesn't need to be done at the same time as the street project. • Kellogg will be present. • The only efficiencies to undergrounding utilities with the street reconstruction project would be strategically locating conduit. New technology makes installing conduit easier, so there is not as much benefit to installing at the same time as the street project. • The remaining discussion will be directed mostly to the Xcel representative. b. Funding and Final Design Specifics • No comments were received from Council regarding the draft feasibility report. • Kellogg will prepare a final draft with a few minor changes and revised numbers. • Electronic copy will be provided of the final report so it can be put on the website. • Pg 20 of feasibility report is a summary of the costs. Further analysis was done since the last meeting. The biggest wildcard is drainage/stormwater improvements. • 36 properties with drainage issues have been identified and prioritized by: i. highest level of severity ii. where severe erosion is created iii. if it would solve a regional problem iv. if the issue is detrimental to structures • Drainage issues are divided into 3 categories: i. Those that will be addressed with the street project ii. Those that are recommended to be included in the street project iii. Those that are optional and could be scheduled in a city-wide improvement plan • Scott, Don, and Jared reviewed the 36 issues to determine the most critical to be done at this time, which involves approximately $300,000 in additional project costs. • No project costs are included for easements. • There are limited resources for funding. Drainage issues that can't be included with this project would be put on the capital improvement plan for the next 5-10 years. • Any areas marked with blue on the maps are identified as ponding, filtration areas, or rain gardens to help with lake water quality. • The "Drainage Issues Cost Summary' sheet will be included in final feasibility report but in another format to indicate priority of drainage issues. • The street reconstruction plan costs are $3.1 million. Additional money for sewer, water and storm sewer improvements is needed. • 2008 street projects were under budget approximately $500,000. This money can be used to offset some of the costs. • Water improvements—some money is left from the bond proceeds and could be used as well as the $500,000 remaining from the 2008 street project. The water