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7056 <br /> 3. Grants for operating purposes may be considered on a case-by-case basis after <br /> careful consideration of the benefits of the program and the ongoing impacts on <br /> the City if grant funding is no longer available. <br /> 4. The City should extensively analyze grants that fund "pilot" operating programs or <br /> short-term staffing enhancements to existing programs. Taking on these programs <br /> could ultimately aggravate the City's fiscal position should the desire for the <br /> program remain once the grant funding is no longer available. <br /> 5. The City will only seek grants when sufficient staff resources are available to <br /> effectively administer the program in compliance with grant requirements and <br /> successfully perform the grant work scope and provide necessary matching <br /> requirements (both cash and in-kind matches). <br /> 6. Indirect costs of administering grant programs will be recovered to the maximum <br /> extent feasible. <br /> 7. Operating departments have the primary responsibility for seeking out grant <br /> opportunities, for preparing effective grant applications and for successfully <br /> managing grant programs after they have been awarded. <br /> 8-5. ROLES AND RESPONSIBILITIES <br /> City Council <br /> 1. Approves all grant applications in excess of $10,000 and delegates receipt and <br /> contract execution to the City Administrator if delegation is allowed by the grantor <br /> agency. <br /> 2. Approves resolutions accepting grant funds and matching funds, if required. <br /> City Administrator or Designee <br /> The City Administrator is the only authorized person to sign contracts,agreements, and <br /> grants on behalf of the City. If the grant is to be submitted electronically, then the City <br /> Administrator shall be listed as the authorizing agent or person. The City of Orono is <br /> the Grantee, not the specific department or division. <br /> 1. Receives grants and executes related contract documents when delegated to do so <br /> by the Council. <br /> 2. Approves all grant applications under $10,000 and delegates receipt and contract <br /> execution to the department head requesting the grant application if delegation is <br /> allowed by the grantor agency. <br /> Operating Departments <br /> 1. Develop systems for maintaining ongoing information regarding grant availability <br /> within their functional areas of responsibility. <br /> 2. Evaluate benefits and costs of specific grant programs on a case-by-case basis: <br /> 8-2 <br />