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<br /> <br /> <br />a. Audio Visual Upgrades b. Building Improvements c. Alternate <br />(1). Digital Video recording <br />system <br />(2). Projector and main <br />presentation screen <br />(3). Presentation control system <br />(4). Podium monitor <br />(5). 2ea side monitors upgrades <br />(1). Raise ceiling in council <br />chamber above dais for AV <br />screen <br />(2). Raise and replace lights in <br />council chambers <br />(3). Paint council chambers <br />(4). Raise and replace the lobby <br />lights <br />(5). Paint lobby <br />(6). Replace damaged ceiling tiles <br />(7). Paint hallway <br />(8). Install door between <br />breakroom and hall <br />(9). Insulate break room <br />(10). Paint break room <br />(1). Frame out an <br />conference room <br /> <br />2. Cost. The city solicited proposals for the audio visual work and quotes for the building <br />improvements separately. Based on the proposals the presentation upgrades would cost around $65,000. <br />Two quotes were received for the building improvements and alternate with the low quote from Gordon <br />James. The summary of quotes is at Exhibit A. . <br />Who Work Cost Status <br />Security and Sound Audio Visual <br />Improvements <br />$65,000.00 Pending acceptance <br />Gordon James Building Improvements $ 63,848.00 Pending acceptance <br />Gordon James Alternate $ 16,712.00 Pending acceptance <br />Total $145,560.00 <br /> <br />3. Funding. Funding for the project would come from the Cable Fund. Use of this fund is consistent <br />with its identified purpose of recording and streaming public meetings. The current cash balance of the <br />fund is $162,621 and is adequate to fund both the building and equipment upgrades. <br /> <br />4. Staff Recommendation. Staff recommends approval of the project with Security and Sound as the <br />vendor for the presentation upgrades and acceptance of the quotes from Gordon James for the building <br />reconfiguration. <br /> <br />5. Time Line. Plan is to complete the majority of the disruptive construction during the later part of <br />December 2019. <br /> <br />COUNCIL ACTION REQUESTED <br />Motion accept the quotes from Gordon James for the building improvements and to select Security and <br />Sound as the presentation upgrade vendor. <br /> <br />Exhibits <br />A. Quote Summary <br />