11-13-2017 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 23, 2017 7:00 o'clock p.m. 14. THIRD QUARTER FINANCIAL REPORT — Continued As it relates to expenditures, the City is currently at 97.87 percent. Olson noted the yellow highlighted items are the items that are close to being over budget. Mayor and council are at 82 percent, which consists mainly of membership fees and council salaries, and is expected to be at 100 percent by the end of the year. Olson noted the administration budget is over budget due to the fact the City had a temporary city administrator working for six months and the interim city administrator was paid almost as much as was budgeted for the entire year. Olson stated that should not happen in 2018 since the City now has a permanent city administrator. In addition, law and legal services will probably be over budget since the City had one legal matter where the City spent $8,000 that was not budgeted and $8,000 was spent on updating ordinances. Olson stated the City Council should probably tweak next year's budget since they are still looking at ordinance updates. Olson noted central services are also a little high, with the ordinance updates factoring into that as well. In 2017, the City spent $8,800 on ordinance updates online and the item cloud backups was not in the 2017 budget, which came in at $11,000. Olson noted the engineering department is overbudget at this time, but it has been determined there were some miscodings that should have been charged to the water and sewer budgets. Special services are at 130 percent and include pass-through charges. Special projects and contingencies are at 106 percent which is due to the search for the new city administrator. Olson stated overall the City is at 78 percent of budget and will probably end up around 100 percent by the end of the year. Olson reviewed the City's new investments for the second and third quarter. Olson noted the City is receiving a better interest rate than in 2016 on their investments. As it relates to the City's 2017 vendor payments, the top three vendors are the City of Long Lake for fire protection services, Bolton and Menk, and then HealthPartners for the employees' health insurance. The City Council took no formal action on this item. CITY ATTORNEY'S REPORT Mattick stated he had nothing to report. ITEM NO. 15. CLOSED SESSION TO DISCUSS UNION NEGOTIATIONS Walsh moved, Crosby seconded, to enter into closed session to discuss union negotiations at 8:08 p.m. VOTE: Ayes 3, Nays 0. (The Orono City Council was in closed session from 8:08 p.m. to 8:44 p.m.) ADJOURNMENT Crosby Moved, Printup seconded, to adjourn the Orono City Council meeting at 8:45 p.m. VOTE: Ayes 3, Nays 0. Page 10 of 11