07-24-2017 Council Packet - Laserfiche WebLink

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MEMORANDUM TO COUNCIL COMMUNICATIONS COMMITTEE FROM: DOUG REEDER, INTERIM CITY ADMINISTRATOR SUBJECT: WEB DESIGN REPORT ON OPTIONS DATE: MAY 31, 2017 The staff committee of Doug Reeder, Anna Carlson, Jeremy Barnhart and Adam Edwards heard presentations from six companies interested in redesigning the website for the City of Orono. Attached is a table which gives the basic information about the companies we met with. After listening to the presentations here is what staff heard. 1. It is the consensus of all of the companies that a redesign of the city website is needed to bring it up to modern standards and make it easier to use for the public to use and easier to maintain for the staff. 2. The design of the website should be such that all material presented appears in a useable format on mobile devices as well as computers since a large percentage of the people who will use our website will be using mobile devices. Our current website has far too much material on it, which has been accumulated over the years. It would be advantages to hire a company which understands the needs of cities and its residents. 4. It is important to keep the website updated and options are now available which will remove material at a specified time when the information is obsolete, helping control site maintenance. 5. WordPress is the most commonly used CMS (Content Management Software) which is constantly being upgraded. 6. Materials put on the web should and can be simultaneously placed on other formats such as Facebook and twitter. 7. It is important that the design of the website will incorporate the ability to link other software used by the city for actions such as building permits, records retention (Laserfiche) utility payments, municipal code and mapping.