07-10-2017 Council Packet - Laserfiche WebLink

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• What will be the proposed consultant project schedule and the staffing plan that will facilitate completion of the Plan in a timely manner? How many on-site visits/meetings are planned? • An estimated time schedule for this proposal, which shows the amount of time per category and the total amount of time necessary to complete this project. The time schedule should demonstrate the firm's ability to proceed immediately and without delay. 4. Cost- a maximum of 15 points • Demonstration of successful previous budget performance and experience in meeting project budgets. • Description of approach to budgeting and bidding. • Presentation of firm's best offer; firm "not to exceed" SECTION VI: CONTRACT TERMS AND CONDITIONS Upon selection of a Consultant, an Agreement or Contract for Services shall be entered into by the City and the Consultant. It is expected that the contract will provide for compensation for actual work completed on a not to exceed basis with the following conditions. The contract will be amended as appropriate for each successive phase. 1. Deletion of specific components, such as individual project meetings, will be at the discretion of the City. Payment or reimbursement shall be made based on actual hours worked on the various tasks required for the project plus necessary subcontractor work (as applicable) and out of pocket expenses. Billing in excess of `not to exceed' amount will not be compensated unless a contract extension has been approved in advance by the City Council. 2. The City shall retain ownership of all documents, plans, maps, reports and data prepared under this proposal. In addition to being provided hard copy and digital documents throughout the project, the consultant shall supply the City of Orono with a fully scanned (.PDF) file upon project completion. 3. If, for any reason, the Consultant is unable to fulfill the obligations under the contract in a timely and proper manner, the City reserves the right to terminate the contract by written notice. In this event, the firm shall be entitled to just and equitable compensation for any satisfactory work completed to that point at the discretion of the City Administrator. 4. The Consultant shall not assign or transfer any interest in the contract without prior written consent of the City. 5. The Consultant contract shall be governed by the laws of the State of Minnesota. 6. Project summaries shall be submitted with each invoice during the course of the project. Each summary shall detail the amount billed to date, work items that need to be completed, the estimated costs to complete these tasks and the projected timeline for the completion of the project. Invoices submitted to the City shall include a detailed breakdown of times, personnel, mileage, etc. chargeable for that period. SECTION VII. REQUEST FOR PROPOSALS AND SELECTION SCHEDULE 5