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AGENDA ITEM <br />Item No.: 4 <br />Date: March 13, 2017 <br />Item Description: Fox Street Rehabilitation- Approval to Solicit Bids <br />Presenter: Adam Edwards Agenda Public Works Director/ <br />Public Works Director/City Engineer Section: City Engineer's Report <br />1. Purpose. The purpose of this action item is to update the Council on the design, presented by Bolton <br />and Menk, for Fox Street and authorize the solicitation of bids for the project. <br />2. Background. On August 8, 2016 Bolton & Menk presented a feasibility study for the reconstruction <br />of Fox Street. The study consists of an analysis of the existing conditions, topographic surveying of the <br />project area and development of courses of action to repair, replace and improve the street. On <br />September 12, 2016 the Council approved the engineering and design for sections between Old Crystal <br />Bay Rd. and Brown Road. <br />3. Scope of Work. The project will consist of the reclamation of the bituminous pavement, select <br />subgrade corrections, and the replacement/improvement of the associated stormwater system between Old <br />Crystal Bay Rd. and Brown Road. <br />4. Cost. The estimated cost for the project is $ 1,150,643. <br />5. Funding. The section from Willow Drive to Brown Road is eligible for municipal state aid (MSA) <br />funds. The section from Old Crystal Bay Rd. to Willow Drive will be funded from the Pavement fund and <br />Stormwater fund. <br />Fund <br />Total <br />CIP Amount <br />Est. Fund <br />Balance EOY <br />2017 <br />MSA construction <br />$ 489,982 <br />$ 643,545 <br />$ 585,968 <br />Pavement Fund <br />$617,604 <br />$ 735,413 <br />$ 137,596 * <br />Storm Water Fund <br />$43,057 <br />$ 60,000 <br />$ 1,453,394 <br />Total <br />$ 1,150,643 <br />* Balance based on Fox Street only <br />6. Timing. Normally we attempt to schedule larger road projects during the school break period (Jun - <br />Sep) by establishing a substantially complete date of September lst. One resident has requested that this <br />project be completed earlier. The council could direct a substantially complete date of August Pt if so <br />desired. <br />Advertise for Bids..................................................................................................March, 2017 <br />OpenBids/Award....................................................................................................April, 2017 <br />Construction.................................................................................. Summer 2017 <br />7. Staff Recommendation. I recommend the council approve the plans and authorize staff to solicit <br />bids. Further the council should decide if and earlier finish date should be added to the contract. <br />COUNCIL ACTION REQUESTED <br />Move to authorize the solicitation of Bids for the project and establish a substantially complete date for <br />the project of either August 4th or September 1st <br />Exhibits <br />A. Design Excerpt <br />(Complete Design packet available upon request) <br />Prepared By: <br />Reviewed By: i1 <br />References <br />A. Fox Street Feasibility Study, August 13, 2016 <br />Approved By: DDR <br />