05-14-2018 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 23, 2018 7:00 o'clock p.m. 17. 2018 ROAD MAINTENANCE PROJECT — AWARD Edwards stated the City over the past year has gone through a design and engineering process for this year's road projects. Last week bids were opened for the projects. Staff is recommending award the projects to the low bidder, which was Park Construction in the amount of $1,209,357. That bid includes Wildhurst, Forest Arms Landing, Minnetonka Highlands, Leaf Street, Vine, Lyric Avenue, and West Lafayette. Also included is the realignment of Linden Lane and the replacement of the water main that runs underneath West Lafayette Road. Edwards noted at the time the projects were initially discussed, Staff was projecting the projects would be over the available resources and Forest Arms Landing was included as an alternate bid. Edwards stated he does not anticipate the funding being available for that road and that he would recommend it be deferred to 2019. Walsh commented the City has five great road projects for this year and that the Council is working hard to catch up on road improvements, with the City creating a road fund. Walsh noted Leaf Street is an MSA road and has some serious issues with it that need to be addressed. Walsh stated the Council in the next few weeks will begin looking at the next section of roads to complete in 2019. Seals noted when they went around campaigning almost two years ago, roads were one of the bigger issues and that it is exciting the City is starting to make progress on them. Seals moved, Crosby seconded, to approve the 2018 Road Maintenance Projects and to award the low bid to Park Construction in the amount of $1,209,357. VOTE: Ayes 3, Nays 0. 18. 2019 ROAD MAINTENANCE PLANNING AND ENGINEERING REPORT Edwards stated Staff would like to start work on the 2019 road maintenance planning and engineering. A list of roads is included in staff report. Forest Arms Landing has already been designed but it has been included on the list. In addition, as part of this item, Staff is seeking some direction on East Long Lake Road. Staff is proposing that the City in 2019 fix the southern half of it. However, the northern half of Long Lake Road is in absolutely terrible condition but would result in considerable cost. Edwards stated some options include repairing the road, perhaps doing some patching, transitioning it from a road to a trail, or do nothing, which is probably not a viable option. Edwards noted Public Works did close the road today temporarily due to water from Long Lake going over the road, which is not an unusual occurrence. Walsh noted the Council talked at an earlier meeting about perhaps tabling this item to give the Council an opportunity to look at the roads and to understand the budget. Walsh noted East Long Lake Road project has sections that you can shovel four or five feet underneath the road and that at some point the road is going to fall into the lake. Walsh stated he would like to have some kind of open house to talk about what should be done with the road and that one option is to turn it into a trail. Walsh stated from an ecological standpoint, it is not a good idea to have a road right along the lake, and that if it is converted to a trail, vehicular traffic will still have a cut -through that area but it will be a little bit longer. Mayor Walsh asked if anyone from the public would like to comment on this item. Page 7 of 15