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AGENDA ITEM Item No.: 21 Date: May 22, 2018 Item Description: Old Crystal Bay Road (CSAH 112-CSAH 6) Road Project Presenter: Adam T. Edwards, P.E. Agenda Public Works Director/ Public Works Director/City Engineer Section: City Engineer's Report 1. Purpose. The purpose of this action item is to gain council approval to commence design for Old Crystal Bay Road (OCB) between County Road 112 and County Road 6. 2. Background. For some time there have been concerns regarding the ability of OCB to handle the traffic associated with the Orono Public School operations. In particular, OCB and those roads that feed it suffer from heavy congestion during school drop off and pickup times. In 2010 the city conducted a traffic and safety study which was followed that same year by a feasibility study. However the construction project ultimately was not approved. In 2012 a 1.5 inch overlay was applied to this section of road. In 2016 the School performed a traffic study of the internal school facilities and the road corridor which confirmed many of the same issues the 2010 studies had identified. At the April 24, 2017 the work session the council directed staff to look at the road condition and congestion issues. On May 22' staff presented some options to the City Council's School Committee and received guidance to proceed with requesting the county reconfigure the OCB-6 intersection to right in/ right out and to work toward a long term plan for the road with construction in 2018. In July Council authorized Bolton and Menk to complete a feasibility study of project. On November 27' the Council authorized staff to initiate initial design work. The City and school have held several productive meetings with consulting staff from both the city and school. Council approved the preliminary design on January 22nd, 2018. 3. Scope. The Project will consist of the reconstruction and reconfiguration of Old Crystal Bay Road between County Road 112 and County Road 6 and well as the replacement of associated water, sewer and storm water utilities. 4. Cost. The Engineer's Estimate for the total project cost is $ 3,192,655.50. This estimate includes pavement, utilities, stormwater, street lights, sidewalks, Parking lot improvements, engineering and project management. 5. Project Funding. Several funding sources are available to pay for the project including Municipal State Aid (MSA). In addition as this is project is in partnership with the school district a portion of the project will be funded by them. a. Funding. The table below contains cost from the Engineers Estimate and funding source. Funding Sourse Engr Estimate Estimated EOY 2018 Fund Balance Orono School District $ 839,367.50 NA Municipal State Aid $ 1,413,496.75 Requires 5yr Advance Community Investment Fund (Street Lighting) $ 132,600.00 $ 521,014 Stormwater $ 386,316.25 $ 1,410,101 Sewer and Water $ 420,875.00 $ 2,440,474 Total $ 3,192,655.50 b. MSA Advance. The MSA portion of the project exceeds the City's current MSA account balance. The State does allow Cities to advance up to 5 years' worth of MSA Funding. The resolution Prepared By: 7E Reviewed By: -Sb)6Z Approved By: -T)X