01-22-2018 Council Packet - Laserfiche WebLink

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AGENDA ITEM Item No. 6 Date: January 22, 2018 Item Description: Authorization to Purchase 2018 Squad Cars Presenter: Correy Farniok, Agenda Consent Agenda Police Chief Section: 1. Purpose. The purpose of this action item is to gain approval to purchase 2018 squad cars. 2. Background. The police department has budgeted for the replacement of four vehicles in 2018 and is requesting to replace these vehicles in the next several months. The police department is requesting to order one 2018 Ford Police Interceptor Utility vehicle, one Dodge Charger AWD and two 2018 Dodge Journeys. The order for these vehicles would need to be placed prior to the March 2018 cutoff, because placing an order prior to the deadline allows the department to build the police vehicles with options specifically needed by the police department and guarantees contract pricing. Vehicles purchased after March 2018 are limited to stock on hand by individual dealerships; specific options and colors may be difficult to get and pricing is subject to change by the dealership. We would like to place the order in February and expect delivery in April/May. Once the vehicle order is placed, delivery is 8-12 weeks. Set-up of these vehicles (lights, emergency equipment, etc.) can be from 3-4 weeks depending on availability of equipment and the vendor. These purchases would replace a 2015 Ford Police Interceptor Utility vehicles (#241), a 2014 Dodge Charger (#240), a 2010 Ford Escape (#223) and a 2012 Ford Escape (#231). Vehicle #231 and #223 are projected to have 95,000 and 112,000+ miles in May/June. #241 and #240 are projected to have 85,000 — 95,000 by August/September, plus several thousand idle hours, when delivery and set up is expected to be completed. All of these vehicles are currently being used and will continue to be used until they are to be replaced. 3. Cost. The City is using the state contracted pricing for the purchasing of these vehicles. Waconia Ford and Dodge of Burnsville will be used for the purchasing of these vehicles. Dealership Make Model Quote Waconia Ford Ford Interceptor SUV $29,862* Dodge of Burnsville (2) Dodge Journey AWD $23,719* each Dodge of Burnsville Dodge Charger AWD $24,251 * *plus tax, registration and other miscellaneous fees 4. Funding. This purchase will be funded through the Automotive Equipment line of the police budget. The Automotive Equipment line budgeted $154,500 for the purchase of squads, equipment and set-up of these vehicles. 5. Staff Recommendation. I recommend that we purchase the four new squad cars as described above. Prepared By: Correy Farniok Reviewed By: jl 6a Approved By: -Tga